Occupancy Planning Manager

Manager – Occupancy Planning

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Description: Manager – Occupancy Planning

Position Overview

The Manager – Occupancy Planning leads the strategic development and execution of space planning and utilization strategies across the organization. This role manages occupancy data, supports long-term real estate planning, drives optimization of workplace assets, and partners closely with senior leadership to align space supply with business demand. The manager supervises planners/analysts and ensures the delivery of accurate insights, efficient seat allocation, and smooth workplace transitions.

Key Responsibilities

1. Strategic Space & Occupancy Planning

• Develop and maintain long‑term occupancy strategies based on business growth, hiring plans, hybrid work models, and portfolio objectives.

• Lead the annual and quarterly space planning cycle for business units.

• Recommend future space scenarios, consolidations, and restacks to improve space efficiency.

2. Stakeholder Leadership

• Act as the primary point of contact for business leaders regarding space planning issues.

• Facilitate strategic discussions with HR, Real Estate, Facilities, IT, and leadership teams.

• Translate business forecasts into actionable space plans.

3. Data Governance & Analytics

• Oversee the integrity of occupancy data across IWMS/CAFM systems (e.g., Serraview, Tririga, Archibus).

• Deliver monthly occupancy dashboards, utilization insights, capacity forecasts, and scenario models.

• Identify inefficiencies, risks, and opportunities using data‑driven analyses.

4. Move & Change Management Oversight

• Lead large-scale moves, restacks, and reconfiguration projects end‑to‑end.

• Build communication plans, timelines, and change management approaches for workplace transitions.

• Ensure minimal disruption to business operations.

5. Workplace Strategy Execution

• Implement workplace standards, space policies, and hybrid occupancy models.

• Drive seat governance, desk sharing models, and activity-based workspace initiatives.

• Monitor workplace performance and recommend experiential improvements.

6. Team & Vendor Management

• Manage and mentor occupancy planners/analysts.

• Coordinate with external space planners, designers, or CAFM vendors as needed.

• Oversee workload distribution and project delivery timelines.

Qualifications & Skills

Required

• Bachelor’s degree in architecture, Interior Design, Facilities Management, Real Estate, Business Administration, or related field.

• 6–10 years of experience in occupancy planning, workplace strategy, or space management.

• Strong proficiency with IWMS/CAFM tools and AutoCAD.

• Expertise in interpreting utilization data, forecasting models, and creating scenarios.

• Exceptional stakeholder management and communication skills.

• Ability to lead large projects independently.

Preferred

• Experience in corporate real estate within technology, BFSI, or global enterprise environments.

• Knowledge of hybrid workplace strategies and modern workplace design.

• Certification in PMP or CoreNet (SLCR/MCR).

• Experience with visualization tools (Power BI, Tableau).

Key Competencies

• Strategic planning & vision

• Analytical mindset

• Problem-solving & decision-making

• Excellent communication & negotiation skills

• Leadership & team management

• Cross-functional collaboration

• High attention to detail

 

Location:

On-site –Hyderabad, TS

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.