Office Assistant

Job Title: Office Boy / Office Assistant

Department: Administration & Operations

Reports To: Admin Manager / HR / Operations Head

Employment Type: Full-Time

 Job Purpose

To support smooth day-to-day office operations by handling office opening and closing, cleanliness, pantry support, classroom readiness, document handling, asset coordination, vendor assistance, and general administrative tasks.

 Key Responsibilities

1️.Office Opening & Closing

• Open the office premises as per schedule.

• Switch ON/OFF lights, fans, ACs, projectors, and electrical equipment.

• Close the office after working hours and lock all doors, cabins, classrooms, and entry/exit points.

• Ensure the office premises are secured before leaving.

2️.Office Maintenance & Cleanliness

• Maintain cleanliness of office premises, workstations, meeting rooms, pantry, and washrooms.

• Ensure regular dusting, mopping, waste disposal, and basic upkeep.

• Monitor cleanliness throughout the day and coordinate corrective action when required.

• Coordinate and support housekeeping / maids for daily cleaning tasks.

3️.Pantry & Refreshment Support

• Prepare and serve tea, coffee, water, and refreshments to staff and visitors.

• Keep pantry clean, stocked, and hygienic.

• Manage pantry supplies and inform Admin in advance for refills.

4️.Office Support & Errands

• Assist in photocopying, scanning, printing, filing, and document movement.

• Deliver files, parcels, and office materials within or outside the office when required.

• Support office events, meetings, and training sessions with logistics and setup.

5️.Classroom & Infrastructure Support

• Ensure chairs are arranged properly and aligned in classrooms and meeting rooms.

• Assist in setup and reset of classrooms before and after sessions.

• Support projector setup and coordinate repairs when required.

• Report chair wear & tear and classroom infrastructure issues.

6️.Asset & Material Handling:

• Handle office furniture, stationery, laptops, and basic equipment with care.

• Assist in setting up desks, chairs, and meeting rooms.

• Support laptop and equipment repairs through coordination with vendors.

• Assist Admin in maintaining basic asset and inventory tracking records.

7️.Vendor & Maintenance Coordination

• Assist in coordinating with vendors for

• AC servicing and maintenance

• Electrical and infrastructure repairs

• Furniture and equipment repairs

• Support tracking of vendor visits, service work, and submissions.

8️.Parking Area & Sticker Management

• Assist in managing office parking areas.

• Guide employees, visitors, and guests to designated parking spaces.

• Support distribution and monitoring of parking stickers.

9️.Cheque, Banking & Documentation Support

• Assist Admin / Accounts team with cheque deposits.

• Support bank visits when instructed.

• Assist with submission of vendor bills, service reports, and operational documents.

10 Visitor, Guest & Investor Support

• Greet visitors politely and guide them to the concerned department or meeting room.

• Assist Admin team during investor or guest visits with seating and basic arrangements.

11.General Office Support

• Follow instructions provided by Admin / HR for daily office operations.

• Maintain a courteous, helpful, and professional approach while performing duties.

 Eligibility Criteria

• Minimum Qualification: 8th / 10th Pass

• Prior experience in office support, facilities, or housekeeping coordination preferred

• Basic computer knowledge (MS Word, Excel, email, scanning & printing)

• Ability to use photocopier, scanner, and basic office equipment

• Physically fit to perform daily operational tasks

 Required Skills

• Punctual and responsible

• Basic communication skills

• Ability to follow instructions

• Cooperative and service-oriented attitude

 Working Hours

• As per company working hours

• • Flexibility during events or maintenance activities (if required)