Job Summary:We are looking for a highly efficient and resourceful Personal Assistant to the Director cum Office Administrator to provide dedicated support to the Director while managing day-to-day administrative operations of the office. The ideal candidate will be organized, detail-oriented, and comfortable working in a fast-paced environment. This role requires occasional travel with the Director for meetings, site visits, and official events.

Key Responsibilities:

Personal Assistant Duties:

• Provide high-level administrative support to the Director.
• Manage the Director’s calendar, schedule appointments, and coordinate meetings.
• Handle confidential documents and maintain discretion at all times.
• Arrange travel, accommodations, and itineraries for the Director.
• Accompany the Director for business travel, meetings, and events as required.
• Prepare meeting agendas, take minutes, and follow up on action points.

Office Administration Duties:

• Oversee general office management, ensuring a well-organized and efficient workspace.
• Maintain office supplies, manage vendor relations, and coordinate facility services.
• Act as the first point of contact for calls, visitors, and external communication.
• Manage filing systems, records, and administrative databases (both physical and digital).
• Assist with basic HR tasks such as leave tracking, employee onboarding, and documentation.
• Requirements:Proven experience as a Personal Assistant, Executive Assistant, or Office Administrator.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite and other productivity tools.
• Strong organizational and time-management skills.
• Ability to work independently, handle sensitive information, and manage multiple tasks.
• Willingness to travel occasionally with the Director as per business requirements.
• Preferred Qualifications:Bachelor’s degree in Business Administration, Management, or a related field.
• Prior experience supporting senior executives or directors.
• Familiarity with digital tools such as Google Workspace, Zoom, and scheduling apps.
• Working Conditions:Office-based role with flexibility to travel as needed.
• Standard working hours, with occasional extended hours based on the Director’s schedule.