Personal Secretary

We are seeking a highly organized and proactive Personal Secretary to provide administrative and personal support to management. The ideal candidate will manage schedules, handle confidential information, coordinate communications, and ensure smooth day-to-day operations.

Key Responsibilities

Manage and organize daily schedules, appointments, and meetings

Handle phone calls, emails, and correspondence on behalf of the executive

Prepare reports, presentations, and documents

Maintain records, files, and confidential information securely

Coordinate travel arrangements, bookings, and itineraries

Act as a liaison between the executive and internal/external stakeholders

Assist in personal tasks such as event planning or errands when required

Take meeting minutes and follow up on action items

Ensure office operations run efficiently

Required Skills & Qualifications

Bachelor’s degree in any discipline (preferred)

Proven experience as a Personal Secretary

Excellent verbal and written communication skills

Strong organizational and time-management abilities

Proficiency in MS Office (Word, Excel, PowerPoint)

Ability to handle confidential information with integrity

Multitasking and problem-solving skills

Professional attitude and appearance

Preferred Qualities

High level of discretion and trustworthiness

Attention to detail

Ability to work under pressure

Strong interpersonal skills

Flexibility and adaptability

Working Conditions

Full-time position

May require extended hours based on executive schedule

Office-based with occasional travel support