Procurement Assistant

Procurement Assistant

Solenis is a leading global provider of water and hygiene solutions. The company’s product portfolio includes a broad array of water treatment chemistries, process aids, functional additives, cleaners, disinfectants, and state-of-the-art monitoring, control and delivery systems. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments. Headquartered in Wilmington, Delaware, the company has 78 manufacturing facilities strategically located around the globe and employs a team of over ~23000 professionals in >160 countries across six continents.

Solenis is a 2025 Best Managed Company Gold Standard honoree.

For additional information about Solenis, please visit www.solenis.com or follow us on social media.   

🚨 We're Hiring: Procurement Assistant

📍 Location: Hyderabad India – Hybrid 

🕒 Full-Time | Permanent Position

What you need to be successful 

The role supports end-to-end procurement operations by ensuring efficient execution of sourcing and purchasing activities in line with global policies. It provides operational and analytical support to Strategic Sourcing teams, enabling smooth implementation of sourcing strategies and contracts. The position manages PR-to-PO processing, Outline Agreement creation & maintenance, supplier onboarding, master data maintenance, and invoice issue resolution. It acts as a key liaison between internal stakeholders, suppliers, and procurement teams to ensure compliance and service excellence. This role contributes to reporting, process improvement, and continuous optimization of procurement and sourcing operations.

Key Accountabilities/Essential Functions of the Job

•    Audit purchase requisitions (PRs) and convert approved PRs into purchase orders (POs) in line with global sourcing and procurement policies.
•    Manage the end-to-end PR-to-PO process for direct and indirect spend.
•    Maintain Outline Agreements, Source Lists, supplier master data, and procurement records in SAP.
•    Support supplier onboarding in COUPA and ensure compliance with onboarding and control requirements.
•    Resolve invoice discrepancies by coordinating with suppliers and Accounts Payable.
•    Provide guidance and ongoing training to internal stakeholders on procurement processes and best practices.
•    Prepare ad-hoc and operational procurement reports to support business needs.
•    Ensure compliance with audit, SOX, and internal control requirements.
Additional Roles & Responsibilities
•    Provide operational and analytical support to Strategic Buyers and Category Managers across indirect and/or direct spend categories.
•    Support the end-to-end sourcing lifecycle, including RFx (RFI/RFQ/RFP) administration, bid analysis, and documentation of sourcing decisions.
•    Maintain and update sourcing-related master data in SAP, including Outline Agreements, source lists, pricing conditions, and contract references.
•    Support contract implementation and ensure sourcing outcomes are accurately reflected in procurement systems.
•    Prepare and analyze spend, sourcing, and savings reports to support category strategies and management reviews.
•    Ensure sourcing activities comply with global procurement policies and governance standards.
Qualifications (Required education, work experience, knowledge and licensure/certifications)
Education
•    Bachelor’s degree preferred in applicable field of work – Procurement, Supply Chain
Location
•    Hyderabad, India
Experience
•    3–5 years of experience in Procurement Operations, Sourcing Operations, or Supply Chain within a global or regional enterprise environment.
•    Solid hands-on experience managing the PR to PO process for direct and/or indirect spend, following defined global sourcing and procurement policies.
•    Working knowledge of SAP (MM) for PO processing, Outline Agreements, Source Lists, and supplier master data maintenance.
•    Experience with supplier onboarding and transactional support using COUPA or similar P2P tools.
•    Proven ability to resolve invoice discrepancies by coordinating with suppliers and Accounts Payable teams.
•    Experience preparing standard and ad hoc procurement reports to support sourcing and operational needs.
•    Understanding of procurement compliance requirements, including audit readiness and SOX related controls.
•    Ability to support global stakeholders with clear communication, process guidance, and timely execution under supervision.
Knowledge (Tweet this as per the role)
Knowledge Area
Specialist – Working Knowledge
Senior – Advanced Knowledge
Procurement Fundamentals
Understands PR to PO processes, purchasing policies, and standard procurement workflows. Executes tasks as per defined procedures.
Deep understanding of end to end procurement operations with ability to manage exceptions, guide others, and improve processes.
PR to PO Process Management
Executes PR auditing and PO creation accurately in line with global policies.
Owns PR to PO lifecycle, handles complex cases, resolves escalations, and ensures policy adherence across transactions.
SAP (MM Module)
Working knowledge of PO processing, Outline Agreements, Source Lists, and supplier master data maintenance.
Advanced knowledge of SAP MM including pricing conditions, data governance, standardization, and troubleshooting system issues.
P2P Tools (COUPA)
Uses COUPA for supplier onboarding and transactional procurement activities.
Understands end to end P2P integration, onboarding governance, compliance checks, and cross system data alignment.
Strategic Sourcing Support
Basic understanding of sourcing concepts and supports contract implementation and data updates.
Strong knowledge of sourcing lifecycle, category support, contract execution, and translation of sourcing outcomes into operations.
Supplier Lifecycle Management
Supports supplier onboarding and maintains accurate supplier records.
Manages supplier lifecycle governance, data quality, compliance, and issue resolution across systems.
Invoice & AP Coordination
Resolves standard invoice discrepancies by coordinating with suppliers and Accounts Payable.
Independently resolves complex invoice issues, performs root cause analysis, and drives corrective actions.
Compliance & SOX Controls
Aware of audit requirements and follows defined SOX and internal control procedures.
Strong knowledge of SOX, audit readiness, and procurement governance; guides others and supports audits confidently.
Procurement Reporting & Analytics
Prepares standard and ad hoc reports; ensures data accuracy.
Interprets procurement data, identifies trends, supports KPIs, and provides insights for decision making.
Stakeholder Management
Responds to stakeholder requests and provides process guidance as required.
Proactively manages stakeholder relationships, handles escalations, and influences adoption of best practices.
Process Improvement
Follows standard processes and identifies basic improvement opportunities.
Drives continuous improvement initiatives, standardization, and efficiency enhancements across procurement operations.
Knowledge Sharing & Coaching
Applies knowledge to own tasks and seeks guidance when needed.
Coaches junior team members and acts as a subject matter resource within the team.
•    
Skills: Behavioral & Technical 
•    Proven ability to foster effective internal and external relationships through strong influencing skills
•    Highly motivated individual contributor and collaborative team player
•    Skilled in change management with a strong desire for continuous learning and development
•    Passionate about new technology and proactive in introducing innovative ideas and opportunities to the Global Procurement team
•    Adept at managing multiple projects while consistently meeting global deadlines

Some benefits of working with us 

•    Access to a huge array of internal and external training courses on our learning system (free)
•    Access to self-paced language training (free)
•    Birthday or wedding anniversary gift of INR 1500
•    Charity work once a year, to give back to the community
•    Company car, phone if required for role
•    Competitive health and wellness benefit plan 
•    Continuous professional development with numerous opportunities for growth
•    Creche facility
•    Employee Business Resource Groups (EBRGs)
•    Electric car charging stations
•    Hybrid work arrangement eg. 3 days in office
•    Internet allowance
•    No-meeting Fridays
•    Parking on site (free)
•    Relocation assistance available
•    Staff hangout spaces, enjoy games like carrom, chess 
•    Transport by cab if working the midnight – 7am shift
•    Well connected to public transport, only a 10 min walk to office

We understand that candidates will not meet every single desired job requirement.  If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you. 

Solenis is constantly growing.  Come and grow your career with us. 

At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, consider joining our team. 

Skills: Behavioral & Technical

• Proven ability to foster effective internal and external relationships through strong influencing skills
• Highly motivated individual contributor and collaborative team player
• Skilled in change management with a strong desire for continuous learning and development
• Passionate about new technology and proactive in introducing innovative ideas and opportunities to the Global Procurement team
• Adept at managing multiple projects while consistently meeting global deadlines