Procurement Executive

Job Purpose

To oversee end-to-end stationery procurement, vendor coordination, inventory management, and fulfillment for schools and retail stores. The role ensures timely availability of both branded and non-branded stationery items while maintaining accuracy in documentation and operational efficiency.

Key Responsibilities

1. Stationery Samples

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 Receive stationery samples from the sales team.

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 Prepare and maintain class-wise list data upon receipt.

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 Coordinate with the warehouse team for sample arrangements.

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 Share class-wise data through email for internal approval and tracking.

2. Market Purchase

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 Initiate market purchases post stationery sample approval.

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 Coordinate with vendors regarding stock availability and pricing.

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 Procure stationery items for school and retail requirements.

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 Ensure timely delivery and maintain complete purchase documentation.

3. Inventory & Stationery Management

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 Plan and manage inventory across warehouse, retail, and online (portal) channels.

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 Track stock levels to ensure uninterrupted supply.

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 Suggest suitable alternative brands to schools when needed and obtain necessary approvals.

4. Stationery Purchase Orders (PO)

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 Update stationery status upon receiving materials from the warehouse.

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 Prepare, release, and track vendor-wise purchase orders as per requirements.

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 Send PO mail to vendors and follow up for dispatch confirmation and delivery timelines.

5. Indent Management (Schools & Retail Stores)

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 Receive and verify indents from schools and retail store managers.

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 Coordinate fulfillment and ensure dispatch adherence to schedule.

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 Maintain accurate records of fulfilled and pending indents.

6. Stationery Outstanding & Reconciliation

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 Monitor and review outstanding stationery for each school.

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 Coordinate with schools to confirm pending requirements and ensure closure.

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 Maintain periodic updates on stock reconciliation and report discrepancies.

Required Skills & Competencies

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 Strong coordination and communication abilities.

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 In-depth knowledge of stationery products, vendors, and market trends.

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 Proficiency in MS Excel, email correspondence, and documentation.

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 Excellent attention to detail and record accuracy.

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 Strong multitasking and time management skills.

Qualifications & Experience

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 Bachelor’s degree in Commerce, Business Administration, or a related field.

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 2–4 years of experience in procurement,