Senior Specialist, Inventory Planning & Coordination

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Senior Specialist, Inventory Planning & Coordination

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

Global Clinical Supply Chain (CSC) is an organization within Global Supply Chain (GSC).  GSC’s vision is to be a patient-centric, integrated supply chain, launching and supplying innovative products that deliver hope to patients through life-changing medicines.  The Global Clinical Supply Chain (CSC) organization contributes to this vision by working seamlessly across the enterprise to supply BMS’s global portfolio of clinical studies.  CSC represents an innovative organizational model, an innovation that enables BMS for a future in which commercial supply chains will be increasingly similar to clinical supply chains due to advances in personalized medicine and targeted therapies. 

Position Summary 

• Provide streamlined inventory planning for R&D clinical supply chain activities including product based and/or program level supply planning, in order to deliver drug supply to depots and sites in preparation for patient treatment for assigned studies across the R&D Portfolio.
• Supporting clinical and logistical delivery across a broad portfolio of more than 600 global clinical trials for both R&D “core” portfolio studies and externally sponsored studies (ISRs).  Ensuring 24-hour global service by covering APAC time zones to ensure Clinical Supply Chain services can follow the sun and deliver a global service to our patients.

Roles and Responsibilities

• Works cross-functionally as part of a dynamic matrix team to plan delivery of clinical drug supply to ensure sufficient supply availability for new and ongoing studies. 
• Understands program level assumptions by reviewing the study design, dosing schedule, and high-level assumptions through discussions with the Trial Supply Manager (TSM). Creates a Study Planning document for new studies, where applicable.
• For program level supply planning, provides study level projections to the TSM based on the protocol and planned countries/sites/patients/enrollment duration/shipping lead times and recalculates monthly projections based on actual study progress from study enrollment through study completion.
• For product level supply planning, the Trial Supply Manager (TSM) provides the depot planning template, which contains product specific demand required for the established time period. The Senior Specialist utilizes this information to plan depot shipments and ensure sufficient supplies are at the local depots.
• Inventory planning for product and program level management includes responsibility for monitoring expiry dates and ensuring replacement supply is available at the local depots and communicating upcoming inventory concerns to responsible TSM. 
• Responsible for allocation of study drug in the appropriate IRT systems for IRT based studies. Uses FIN allocation tracker, as applicable, to keep track of allocations of supplies in IRT systems as well as for manual allocations.
• Ensures country/study approval of product for assigned programs/studies as part of depot planning.
• Provide manual allocations to TSM’s as requested (e.g. generic labeling form [GLF], investigator sponsored research [ISR] studies).
• Develops and maintains Drug Provision Plans (DPP), for material movements between warehouses and manual drug order allocations, for assigned projects based on study or product level projections and communicates these plans to the Shipment Execution Team. 
• Monitors clinical trial activity and the utilization of drug supply vs. forecast at sites and warehouses. Makes necessary changes to the Drug Provision Plans based on various study factors (recruitment/timing/etc.) to enable timely resupply of IMP.  Communicates changes to the Shipment Execution Team. Advises TSM of drug supply constraints and recommends alternative strategies to influence the ability of CSC to meet existing or anticipated demands.
• Track shipments through MRB date and communicate issues/delays as needed.
• Utilizes the Use Date Extension Memo SharePoint to upload UDE’s.  Provides a notice of use date extension to key stakeholders where required.
• If applicable, for program level supplies, prepares Product Information Listings and batch listing extract files as required for study database locks and regulatory filings.
• Participates on key task forces for improvement initiatives and procedural updates.
• Recommends and implements ways to improve the efficiency of clinical supply chain processes.
• Performs other tasks as assigned.

Skills and Qualifications

• Supply chain or Pharma industry related experience is a plus
• Moderate knowledge of the global drug development process and global regulatory requirements with respect to investigational new drugs.
• Proficient analytical and negotiation skills.
• Proficient project management skills and handling multiple projects simultaneously.
• Proficient knowledge of Forecasting and Planning, Inventory management and Supply Chain Functionality
• Proficient knowledge of import / export requirements.
• Proficient knowledge of industry technology.
• Strong oral and written communication skills (fosters open communication).
• Proficient teamwork and collaboration skills.

Education/Experience/ Licenses/Certifications:

• BA/BS in Science, IT or Business, preferably with focus on IT / Digitization / Supply Chain.

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

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Experience Level

Senior Level