Event Manager

An Event Manager is responsible for planning, organizing, and executing events from concept to completion. This role involves coordinating with clients, vendors, and internal teams to ensure smooth operations, timely delivery, and successful event outcomes. The Event Manager must be creative, highly organized, and capable of managing multiple events simultaneously while maintaining quality and budget control.

Key Responsibilities

1. Event Planning & StrategyUnderstand client requirements and event objectives

• Develop event concepts, themes, and timelines
• Prepare detailed event plans, schedules, and checklists
• Conduct site visits and feasibility assessments

2. Budget & Financial ManagementPrepare event budgets and cost estimates

• Monitor expenses and ensure events stay within budget
• Negotiate contracts with vendors and suppliers
• Process invoices and payments

3. Vendor & Stakeholder CoordinationLiaise with caterers, decorators, AV teams, photographers, and venue staff

• Coordinate with marketing teams for promotions
• Manage guest lists, invitations, and RSVPs
• Communicate regularly with clients on progress updates

4. Event Execution & On-Site ManagementSupervise event setup and breakdown

• Oversee event operations on the day of the event
• Handle last-minute changes and troubleshooting
• Ensure safety, compliance, and smooth workflow

5. Post-Event EvaluationCollect client feedback and attendee responses

• Prepare event reports and performance analysis
• Identify areas of improvement for future events

Required Skills & Competencies

• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Time management and problem-solving skills
• Negotiation and vendor management skills
• Leadership and team coordination skills
• Ability to work under pressure and meet tight deadlines
• Basic knowledge of marketing and branding (preferred)
• Bachelor’s degree in Event Management, Hospitality, Marketing, or related field
• Min 6 months of experience in event planning or management (preferred)
• Experience with corporate events, weddings, exhibitions, or conferences is a plus
• Key Performance Indicators (KPIs)Successful execution of events within budget
• Client satisfaction and repeat business
• Vendor performance and cost efficiency
• Timely completion of event projects
• Quality of event planning and coordination