Office Assistant

JOB TITLE: Office Assistant / Executive Assistant (Operations & Follow-Ups)

COMPANY: EMPRESSIO LIGHTINGS

LOCATION: Zirakpur / Mohali (Office Based)

ROLE PURPOSE

We are hiring a disciplined Office Assistant who will work directly with the Founder and manage daily follow-ups, documentation, reminders, and internal coordination.

This role is execution-heavy. You will be responsible for tracking work, not just talking about work.

CORE RESPONSIBILITIES

• Maintain daily follow-up list of all ongoing projects

• Remind Founder about every pending task, call, meeting, and commitment

• Note all client calls, WhatsApp discussions, and meetings in structured format

• Prepare and update Excel sheets for:

– Leads

– Ongoing Projects

– Quotations

– Payments

– Site Status

• After every meeting, prepare written summary (discussion + next action + deadline)

• Coordinate with technicians, vendors, and partners for updates

• Share daily status report at end of day

• Ensure nothing is forgotten, delayed, or missed

WHAT YOU MUST BE GOOD AT

• Excel / Google Sheets

• WhatsApp Business & Email communication

• Fast typing and clear writing

• Strong memory & attention to detail

• Following instructions without repeated explanation

WHO SHOULD APPLY

• Organized, disciplined, and reliable person

• Comfortable working in fast-moving business environment

• Can handle pressure and multiple tasks

• Wants long-term growth with company

WHO SHOULD NOT APPLY

• People who dislike follow-ups

• People who need spoon-feeding

• People who make excuses for missed work