Purchase Executive

Key Duties & Responsibilities

Procurement & Vendor Management

• Identify, evaluate, and finalize vendors for raw materials, packaging materials, consumables, and services as per company requirements.
• Obtain quotations, compare prices, negotiate terms, and ensure cost-effective procurement.
• Maintain approved vendor list and develop long-term vendor relationships.
• Coordinate with vendors for timely delivery, quality compliance, and documentation.

Purchase Order & Documentation

• Prepare and issue Purchase Requisitions (PR) and Purchase Orders (PO) in line with internal approvals.
• Ensure PO terms include price, quantity, delivery schedule, GST, payment terms, and quality specifications.
• Maintain complete purchase records including invoices, GRNs, delivery challans, and agreements.
• Ensure compliance with company SOPs and audit requirements.

Inventory & Material Planning

• Coordinate with production, QC, and warehouse teams to understand material requirements.
• Monitor stock levels to avoid shortages or overstocking.
• Support material planning for production schedules and new product launches.
• Assist in periodic stock verification and reconciliation.

Quality & Compliance

• Ensure purchased materials comply with quality standards, COA, MSDS, and regulatory norms applicable to biotech/pharma industry.
• Coordinate with QC for material inspection and rejection handling.
• Manage returns, replacements, and vendor corrective actions if required.

Cost Control & Reporting

• Track purchase budgets and support cost optimization initiatives.
• Prepare MIS reports on purchases, vendor performance, lead times, and savings achieved.
• Assist management with procurement analysis and forecasting.

Coordination & Communication

• Liaise with accounts for invoice matching, payment processing, and vendor reconciliation.
• Coordinate with logistics and warehouse for material receipt and dispatch.
• Support audits, inspections, and management reviews related to procurement.

Skills & Competencies

• Knowledge of procurement processes in biotech/pharma/manufacturing setup
• Strong negotiation and vendor management skills
• Understanding of GST and basic commercial terms
• Proficiency in ERP/Excel
• Good communication and documentation skills
• Ability to work under timelines and cross-functional coordination

Qualification & Experience (Indicative)

• Graduate/Postgraduate in Commerce, Science, or Supply Chain Management
• 2–5 years of relevant experience in purchase/procurement (biotech/pharma preferred)-Freshers are also welcome to apply.