Tender Executive

We are seeking a highly organized and detail-oriented Tender Executive to manage and streamline our tender submission process. The ideal candidate will possess a strong understanding of tender documentation, compliance requirements, and bid management best practices, specifically within the Government e Marketplace (GeM) portal. They will be responsible for ensuring accurate and timely submission of bids, supporting the sales team, and maintaining comprehensive tender records.

Responsibilities:

• Tender Management:

• Monitor and track tender opportunities from various sources, including the GeM portal.

• Analyze tender documents and identify key requirements, deadlines, and eligibility criteria.

• Coordinate with internal departments (sales, technical, legal) to gather necessary information and documentation.

• Prepare and compile complete and accurate tender submissions, ensuring compliance with all requirements, especially those related to GeM.

• Manage and maintain a centralized database of tender documents and related information.

• Ensure timely submission of tenders and track submission status.

• Documentation and Compliance:

• Maintain a thorough understanding of relevant tender regulations and compliance standards, including GeM specific guidelines.

• Prepare and review all tender documentation, including technical proposals, financial bids, and supporting documents.

• Ensure all documents are accurate, complete, and formatted according to tender specifications.

• Manage and maintain all required certifications and licenses.

• Bid Support:

• Provide administrative and logistical support to the sales team during the tender process.

• Assist in the preparation of presentations and other bid-related materials.

• Respond to tender-related inquiries from clients and internal stakeholders.

• Maintain communication with clients regarding tender status and updates.

• Record Keeping and Reporting:

• Maintain accurate and up-to-date records of all tender activities.

• Generate reports on tender performance, including submission rates, win/loss ratios, and key metrics.

• Analyze tender data to identify trends and areas for improvement.

• Process Improvement:

• Identify and recommend improvements to the tender submission process, particularly regarding GeM operations.

• Develop and maintain standard operating procedures (SOPs) for tender management.

• Stay updated on industry best practices and emerging tender trends.

Qualifications:

• Bachelor's degree in business administration, or a related field.

• Proven experience in tender management or bid administration.

• Extensive and demonstrated knowledge of the Government e Marketplace (GeM) portal.

• Strong understanding of tender documentation, compliance requirements, and bid management best practices.

• Excellent organizational, time management, and communication skills.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint).

• Ability to work independently and as part of a team.

• Attention to detail and a high level of accuracy.

• Experience with e-procurement platforms is a plus.

• Knowledge of industry-specific tender requirements is a plus.

Preferred Skills:

• Familiarity with CRM systems.

• Knowledge of legal and contractual requirements related to tenders.

• Ability to manage multiple projects and deadlines simultaneously.

• Strong analytical skills.