Administrative Receptionist

We are looking for a proactive and organized Showroom Receptionist & Admin Executive to manage both front-desk operations and administrative tasks. The ideal candidate will be the first point of contact for visitors and will handle day-to-day administrative duties, including managing client interactions, keeping records of deliveries and trials, and performing follow-up calls.

Key Responsibilities:

• Greet and assist visitors, clients, and walk-ins with professionalism and warmth.

• Answer and manage incoming calls, respond to queries, and schedule appointments or trials.

• Maintain accurate records of visitor details, deliveries, trials, and client interactions.

• Manage the entry of delivery details, trial schedules, and other relevant data in the system or logbook.

• Coordinate with internal teams (sales, production, and inventory) to ensure smooth operations.

• Assist in routine administrative tasks such as filing, documentation, and report preparation.

• Ensure the showroom front desk and waiting area are well-maintained and presentable.

• Provide timely follow-up calls to clients for inquiries, pending deliveries, or appointments.

Qualifications & Skills:

• High school diploma or equivalent; additional education in office management is a plus.

• Proven experience as a receptionist, front desk executive, or in administrative roles.

• Excellent communication skills, both verbal and written.

• Strong organizational skills and attention to detail.

• Ability to multitask and manage time effectively in a fast-paced environment.

• Proficiency in MS Office (Word, Excel) and basic record-keeping.

• Friendly, approachable, and professional demeanor.