Back Office & Admin Assitant

About the RoleGlobe Communication is seeking a highly organized and proactive Executive – Office Administration & Client Coordination to support our leadership team and ensure seamless day-to-day office operations. The ideal candidate will manage administrative functions, oversee client interactions, prepare proposals, schedule appointments, and support the Managing Director in daily tasks. This is a key role that requires excellent communication, multitasking, and people-management abilities.

• Key Responsibilities
• 1. Office AdministrationEnsure smooth functioning of daily office operations.
• Maintain office supplies, documents, and internal coordination.
• Manage incoming calls, emails, correspondence, and visitor handling.
• Support HR-related tasks such as attendance, onboarding, and basic employee coordination.

2. Proposal & Documentation ManagementDraft professional business proposals, presentations, and official documents.

• Maintain accurate filing, records, and client documentation.
• Assist in preparing MIS reports and internal communication documents.
• 3. Client Coordination & Follow-upsRegular follow-up with clients regarding proposals, service updates, payments, and issue resolutions.
• Manage customer queries and coordinate with internal teams for timely resolution.
• Maintain strong client relationships through professional and prompt communication.
• 4. Appointment & Calendar Management Manage the daily schedule and appointments of the Managing Director.
• Plan, coordinate, and confirm internal and external meetings.
• Ensure effective communication and reminders for all scheduled events.
• 5. Back Office & Support FunctionsHandle back-office tasks including data management, CRM updating, and documentation.
• Coordinate with cross-functional teams for operations and service delivery.
• Support HR and administrative initiatives as required.
• 6. Human Relations & Internal SupportAssist in employee engagement and communication initiatives.
• Support new employee joining process and basic HR documentation.
• Maintain professional conduct and promote a positive workplace environment.
• Required Skills & QualificationsGraduate in any discipline; preference for candidates with administrative or management background.
• 1–4 years of experience in office administration, client coordination, or executive assistant roles.
• Strong communication skills (written & verbal).
• Proficiency in MS Office (Word, Excel, PowerPoint), email etiquette, and documentation.
• Excellent organizational and multitasking abilities.
• Ability to work independently with attention to detail and professionalism.
• Preferred AttributesPleasant personality with customer-first attitude.
• Strong follow-up skills and ownership mindset.
• Ability to maintain confidentiality and support senior leadership.
• Problem-solving approach and ability to handle pressure with calmness.