Secretary / Executive Assistant

Key Responsibilities

1. Administrative Support: Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements. Ensure that the executive is well-prepared for meetings and events.

2. Communication: Act as a point of contact between the executive and internal or external colleagues. Handle correspondence, answer phone calls, and relay messages accurately and promptly.

3. Document Management: Prepare and edit correspondence, communications, presentations, and other documents. Manage and maintain the executive’s office systems, including data management and filing.

4. Meeting and Event Planning: Organize and coordinate meetings, conferences, and executive travel. This may include booking venues, catering, transportation, and accommodation for participants.

5. Project Management: Assist with project planning and execution. May involve coordinating with other departments, tracking project progress, and ensuring deadlines are met.

6. Financial Tasks: Assist with expense reports, budget preparation, and monitoring. Ensure that financial transactions are processed accurately and within policy guidelines.

7. Confidentiality: Maintain the confidentiality of all sensitive information encountered in the course of work.