Secretary / Executive Assistant

Role Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant / Secretary to support senior leadership. This role is critical in ensuring smooth day-to-day operations, effective communication, and efficient time management for executives.

• Key Responsibilities Manage and maintain executives’ schedules, appointments, and meetings
• Coordinate internal and external communications, including emails, calls, and correspondence
• Prepare reports, presentations, and documents for meetings and client interactions
• Handle travel arrangements, itineraries, and expense tracking
• Organize and maintain files, records, and confidential documents
• Assist in project coordination and follow-ups with internal teams
• Take meeting minutes and ensure timely action on key decisions
• Act as a liaison between executives, clients, and staff
• Support administrative tasks to improve workflow and efficiency
• Required Skills & Qualifications Bachelor’s degree in Business Administration, Communications, or a related field (preferred)
• Proven experience as an Executive Assistant, Secretary, or similar role
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint) and email management tools
• Ability to handle sensitive information with confidentiality
• Strong attention to detail and problem-solving skills
• Professional demeanor and interpersonal skills
• Preferred Qualities Experience in a marketing or creative agency environment
• Familiarity with project management tools (e.g., Trello, Asana, Notion)
• Ability to work in a fast-paced, deadline-driven environment
• Proactive mindset with the ability to anticipate needs
• What We Offer Competitive salary and performance incentives
• Opportunity to work in a creative and collaborative environment
• Career growth and skill development opportunities
• Exposure to diverse marketing projects and clients