Accountant Cum Office Assistant

The role of an Account cum Office Assistant is a versatile "hybrid" position. You are essentially the glue that holds the office together, balancing the precision of bookkeeping with the multi-tasking chaos of general administration.

In smaller firms, this person is often the most important player in the room because they understand both the money and the operations.

## Core Responsibilities### 1. Financial & Accounting SupportThis is the "Account" side of your title. You'll be dealing with the numbers that keep the lights on.

• Bookkeeping: Maintaining daily records of transactions, expenses, and income using software like Tally, QuickBooks, or Zoho.
• Invoicing: Preparing and sending out bills to clients and following up on overdue payments (Accounts Receivable).
• Vendor Management: Verifying incoming bills from suppliers and processing payments (Accounts Payable).
• Banking: Handling bank deposits, withdrawals, and performing monthly bank reconciliations to ensure the books match the bank statement.
• Tax Compliance: Assisting with basic tax filings, such as GST, VAT, or TDS (depending on your region).

### 2. Administrative & Office SupportThis is the "Office Assistant" side. It’s about keeping the physical or digital workspace functional.

• Documentation: Filing, scanning, and organizing physical and digital records so they are easily searchable.
• Front Desk: Greeting visitors, answering phone calls, and redirecting inquiries to the right department.
• Inventory: Monitoring office supplies (stationery, pantry, tech) and ordering more before things run out.
• Scheduling: Coordinating meetings, managing the manager’s calendar, and occasionally booking travel arrangements.
• Communication: Drafting professional emails, letters, and memos on behalf of the company.

## Essential Skills & QualificationsSkill CategoryRequirementEducationUsually a Bachelor’s in Commerce (B.Com), Finance, or Business Administration.SoftwareProficiency in MS Excel (vlookups, pivot tables) and Accounting Software.Soft SkillsHigh integrity (handling money), time management, and "people skills."Attention to DetailMust be able to spot a misplaced decimal point from a mile away.