Admin And Sales Coordinator

Key Responsibilities

1. International Client & Sales Support

 Serve as the primary point of contact for overseas clients via email and video calls.

 Handle sales inquiries, provide quotations, and manage order processing.

 Must have the ability to speak and write in professional English without errors.

2. Export Logistics & Documentation

 Coordinate Sea and Air freight shipments with forwarders and shipping lines.

 Prepare all export documentation: Commercial Invoices, Packing Lists, Certificates of

Origin, and Shipping Bills.

 Liaise with Custom House Agents (CHA) to ensure timely clearance of goods.

3. Local Supplier & Vendor Management

 Source and manage relationships with local suppliers in and around Gujarat.

 Negotiate pricing, monitor lead times, and ensure the quality of incoming materials.

 Coordinate between production and procurement to meet export deadlines.

4. General Administration

 Maintain o􀆯ice records, manage digital filing, and oversee daily o􀆯ice operations in

Kalol.

Required Qualifications and Skills

 Required Skills & Qualifications

 English Fluency (Essential): Must be able to speak and write English with high

confidence. You should be comfortable on video calls with partners from the US, UK, or

Europe.

 Experience: 2+ years in an Admin, Sales Support, or Export-Import role.

 Education: Bachelor’s degree (BBA, B.Com, or MBA preferred).

 Technical Skills: Proficiency in MS Excel (VLOOKUP, Pivot Tables) and professional Email

Etiquette is a must.

 Availability: Must be able to occasionally adjust working hours to overlap with

international time zones for scheduled meetings.