Administrator

Key Responsibilities

• Administration & Office Management
• Manage day-to-day administrative activities of the plant office
• Maintain records, files, registers, and documentation as per company standards
• Coordinate housekeeping, pantry services, security, transportation, and facilities management
• Handle stationery, consumables procurement, and vendor coordination
• Ensure compliance with plant administrative SOPs and safety norms
• SAP OperationsHandle SAP entries related to administration, billing, purchase, and service orders
• Coordinate with Accounts, Purchase, and Stores teams for SAP transactions
• Ensure accuracy and timely entry of data in SAP
• Assist in generating MIS reports and administrative dashboards from SAP
• Billing & Vendor CoordinationProcess vendor bills, service invoices, and utility bills through SAP
• Verify bills as per PO/WO terms before submission
• Coordinate with finance/accounts team for timely payment processing
• Maintain billing records and ensure audit readiness
• Plant Support ActivitiesSupport HR and Operations teams with plant-level administrative requirements
• Coordinate employee logistics, visitor management, and facility access
• Assist during audits, inspections, and internal reviews
• Ensure smooth coordination between plant departments for admin needs

Required Skills & Competencies

• Strong working knowledge of SAP (Admin/Billing/Service Modules)
• Experience in plant or manufacturing environment
• Proficiency in MS Office (Excel, Word, Outlook)
• Knowledge of billing, vendor management, and documentation
• Good communication and coordination skills
• Strong organizational and multitasking abilities
• Ability to work independently and handle plant pressure situations

Educational Qualifications

• Graduate in Commerce / Business Administration / Any Discipline
• Diploma or certification in SAP (preferred)
• Experience3–4 years of relevant experience as Admin Officer / Admin Executive
• Prior experience in manufacturing plant / factory setup is mandatory

Key Performance Indicators (KPIs)

• Timely completion of administrative activities
• Accuracy of SAP entries and billing documentation
• Vendor service quality and cost control
• Compliance with plant policies and audit requirements

Additional Requirements

• Willingness to work extended hours if required by plant operations
• High level of integrity and confidentiality
• Strong coordination with multiple stakeholders