Back Office Executive

Key Responsibilities

The specific duties may vary by industry, but core responsibilities generally include:

• Data Management and Entry: Accurately recording, updating, and organizing information into databases, spreadsheets (like MS Excel), and internal systems.
• Document and Transaction Processing: Managing and processing various documents such as invoices, receipts, purchase orders, and contracts.
• Record Keeping and Filing: Maintaining organized and up-to-date physical and electronic filing systems to ensure easy retrieval and accessibility of information.
• Internal Coordination: Communicating and coordinating with other departments (e.g., front office, sales, HR) to ensure seamless workflows and information sharing.
• Reporting and Analysis: Preparing reports, statements, and presentations for management based on collected data and market research.
• Administrative Support: Performing general office tasks such as managing calendars, scheduling meetings, ordering office supplies, and handling correspondence (emails, phone calls).
• Compliance and Confidentiality: Ensuring all activities comply with company policies and regulations, and handling sensitive information with discretion.