Letter Writing Specialist

Job Description: Letter Writer / Letter Writing Specialist

Freshers can also apply

Position Summary:

The Letter Writer is responsible for drafting clear, professional, and purpose-driven letters for various business and personal communication needs. The role requires excellent command over written English, strong attention to detail, and the ability to tailor tone and style based on the recipient and context.

• Key Responsibilities:
• Draft formal and informal letters such as business letters, HR letters, official notices, requests, complaints, approvals, acknowledgements, invitations, and personal communication.
• Understand client requirements and prepare customized letters accordingly.
• Edit and proofread content to ensure accuracy, clarity, and consistency.
• Maintain confidentiality and professionalism when handling sensitive information.
• Format letters according to organizational standards.
• Ensure correct grammar, punctuation, and professional tone in all communications.
• Provide quick turnaround for urgent letter requests.
• Collaborate with departments (HR, Administration, Accounts, Management) when needed to understand content requirements.

• Required Skills:

• Excellent written and verbal communication skills.
• Strong grammar, vocabulary, and formatting knowledge.
• Ability to write in multiple tones (formal, semi-formal, polite, persuasive).
• Attention to detail and accuracy.
• Good organizational and time-management skills.
• Proficiency in MS Word and email communication.
• Qualifications: Bachelor’s degree in English, Communications, Journalism, or any discipline.
• Prior experience in content writing, documentation, or administrative roles (preferred but not mandatory).