Office Admin

🧩 About Save Medha Foundation

Save Medha Foundation is a healthcare-focused NGO working on natural healing, immune-based recovery, patient support, awareness programs, and community health initiatives. Our mission is to support people with chronic and critical illnesses through education, care coordination, and ethical healthcare practices.

🎯 Job Summary

We are looking for a responsible and organized Office Administrator to manage daily office operations, documentation, communication, and coordination between departments. The ideal candidate should be disciplined, detail-oriented, and capable of handling sensitive information with care.

🛠️ Key Responsibilities

🔹 Office Management

• Manage day-to-day office operations and workflow
• Maintain office files, records, registers, and documents
• Ensure cleanliness, discipline, and proper functioning of the office

🔹 Documentation & Records

• Maintain patient records, reports, and follow-up files
• Handle NGO-related documents (letters, forms, certificates, registers)
• Maintain digital records (Excel, Word, Google Drive)

🔹 Communication & Coordination

• Handle phone calls, WhatsApp messages, emails, and visitor queries
• Coordinate with doctors, consultants, volunteers, and staff
• Schedule appointments, meetings, and follow-ups

🔹 Accounts & Basic Admin Support

• Maintain basic expense records and bills
• Assist in donation records and acknowledgements
• Coordinate with accountant when required

🔹 Compliance & Reporting

• Support NGO compliance documentation (CSR, donors, internal records)
• Prepare simple reports for management as required

🎓 Eligibility & Skills

✅ Required Qualifications

• Minimum: Higher Secondary / Graduate preferred
• Experience: 1–3 years in office admin / NGO / clinic / hospital preferred

✅ Skills Required

• Basic computer knowledge (MS Word, Excel, Email)
• Good communication skills (Bengali & English required; Hindi preferred)
• Strong organizational and time-management skills
• Ability to handle confidential information responsibly

🌟 Preferred Candidate Profile

• Experience in NGO, healthcare, clinic, or hospital administration
• Calm, polite, and patient-centric attitude
• Ability to multitask and work under responsibility

💼 Salary & Benefits

• Salary: As per experience & capability
• Supportive work environment
• Opportunity to work in a meaningful social healthcare mission