Accounts and Finance Executive

1. Accounting & Bookkeeping

• Maintain accurate financial records for all transactions.
• Record sales invoices, expenses, and receipts in the accounting system.
• Ensure proper documentation of all financial transactions.
• Maintain ledgers and reconcile accounts periodically.

2. Invoicing & Payment Tracking

• Generate and send invoices to customers.
• Track outstanding receivables and maintain payment schedules.
• Manage recurring billing and subscription payments where applicable.
• Update payment status and maintain records of collections.

3. Payment Follow-Ups

• Send reminder emails for outstanding payments.
• Call customers to follow up on pending invoices and dues.
• Coordinate with clients for payment confirmations and timelines.
• Escalate long-pending dues to management when required.

4. Vendor & Expense Management

• Maintain vendor payment schedules.
• Process vendor payments after approvals.
• Maintain records of bills and expense invoices.
• Ensure timely payments to vendors and service providers.

5. Financial Reporting

• Prepare basic financial reports such as:
• Outstanding receivables report
• Expense summaries
• Monthly collections report
• Assist management in tracking cash flow.

6. Documentation & Compliance

• Maintain proper filing of invoices, receipts, and financial documents.
• Assist in GST documentation and compliance requirements.
• Coordinate with the company’s CA for accounting and audit purposes.

7. Communication & Coordination

• Send routine financial emails to customers and vendors.
• Coordinate with the sales and operations team regarding billing and collections.
• Maintain clear communication records related to payments and accounts.