Accounts Manager

1. Financial Accounting & ComplianceObjective: Ensure accurate, timely, and compliant financial records.

• Maintain books of accounts as per applicable accounting standards.
• Ensure monthly and yearly closing of accounts within defined timelines.
• Reconcile bank accounts, vendor ledgers, and client accounts regularly.
• Ensure TDS, GST, and other statutory compliances are filed and paid on time.
• Liaise with statutory and internal auditors; ensure zero audit qualifications.

KPIs:

• Monthly closing completed by the 5th working day.
• No statutory penalties or interest due to delayed filing.
• 100% reconciled ledgers every month.

2. Client Billing & Receivables ManagementObjective: Maintain strong cash flow through efficient billing and collections.

• Prepare client invoices in line with job closures, media releases, or retainers.
• Ensure proper supporting documentation (release orders, client approvals, etc.) for every invoice.
• Monitor and follow up on outstanding dues.
• Coordinate with Client Servicing and Media teams to resolve billing disputes.

KPIs:

• Billing done within 48 hours of job closure.
• DSO (Days Sales Outstanding) maintained below 45 days.
• Outstanding >60 days not exceeding 10% of turnover.

3. Vendor & Media PaymentsObjective: Ensure timely and accurate vendor and media disbursements.

• Process vendor invoices after proper verification and approvals.
• Ensure timely release of media payments to maintain credit lines.
• Maintain vendor ageing and reconcile balances quarterly.
• Negotiate payment terms for better cash management.

KPIs:

• Vendor payments released within agreed credit terms.
• No vendor complaints on payment delays.
• Accurate media payment tracking reports every month.

4. Budgeting, Cost Control & MIS ReportingObjective: Provide actionable financial insights for management decision-making.

• Prepare annual and quarterly budgets; monitor variances.
• Analyze job profitability, client margins, and overhead expenses.
• Generate monthly MIS reports — P&L by client, cost center, and department.
• Support management with data for strategic planning and business reviews.

KPIs:

• MIS circulated by the 10th of every month.
• Variance between actual and budgeted cost within ±10%.
• Job profitability reports shared monthly with management.

5. Process Improvement & Internal ControlsObjective: Strengthen financial discipline and transparency.

• Implement internal controls for purchase, billing, and approval workflows.
• Review and optimize accounting software utilization (e.g., Tally, Zoho Books, or ERP).
• Document and standardize accounting SOPs.
• Conduct periodic internal audits to ensure compliance and efficiency.

KPIs:

• SOPs updated and approved annually.
• Zero non-compliance observations in internal audits.

Process improvement projects implemented quarterly.