Back Office Executive

The Back Office Executive will be responsible for handling administrative, operational, and support functions to ensure smooth workflow within R R Associates. The role involves data management, documentation, client coordination, and assisting various internal teams. Accuracy, discipline, and strong organizational skills are essential.

• Key Responsibilities:Administrative & Operational TasksMaintain and update company records, databases, and documentation.
• Handle data entry, file management, and daily office operations.
• Prepare reports, MIS data, spreadsheets, and internal communication materials.
• Coordinate with different departments for timely completion of tasks.
• Client Coordination & SupportAssist in responding to client queries through email and phone.
• Share client reports, documentation, and follow-up updates.
• Maintain client records and ensure timely communication regarding services.
• Documentation & CompliancePrepare invoices, agreements, contracts, and other required documents.
• Ensure proper filing of physical and digital documents.
• Assist in compliance-related activities as instructed by seniors.
• Communication & CoordinationCoordinate with field staff, sales team, and management for task updates.
• Schedule meetings, maintain calendars, and support office communication.
• Ensure smooth internal workflow through timely follow-ups.
• Reporting & Data ManagementPrepare daily/weekly/monthly reports as required by the management.
• Analyze basic data and assist in preparing presentations or summaries.
• Monitor task progress and share status updates with the concerned teams.
• Required Skills & Qualifications:Bachelor’s degree or equivalent qualification.
• 1–3 years of experience in back office or administrative roles (freshers can also apply depending on company policy).
• Good knowledge of MS Office (Excel, Word, PowerPoint).
• Strong communication skills (written & verbal).
• Ability to handle confidential information with integrity.
• Good typing speed and accuracy.
• Key Attributes:Excellent time management and organizational skills.
• Attention to detail and ability to multitask.
• Positive attitude and willingness to learn.
• Ability to work independently and as part of a team.
• Professional behaviour and strong work ethics.