Bidding / Auction / Proposal Manager

Job Description – Bid / Proposal ManagerCompany: Esvastica Technologies Pvt. Ltd.

Location: Kolkata (HO)

Employment Type: Full-time

Role Overview:Esvastica Technologies Pvt. Ltd. is looking for an experienced Bid / Proposal Manager to lead end-to-end tendering and proposal activities across Technology and Construction business units. The role involves managing RFQs/RFPs, coordinating with OEMs and internal teams, preparing compliant techno-commercial proposals, and ensuring timely and accurate bid submissions.

Key Responsibilities:Bid Management & Coordination

• Identify, analyze, and qualify tenders / RFPs / RFQs from GeM, e-Procurement portals, CPWD, PSUs, DISCOMs, and private clients
• Manage the complete bid lifecycle from tender download to final submission
• Prepare bid schedules, compliance matrices, and submission checklists

Technical & Commercial Proposal Development

• Coordinate with OEMs, system integrators, and internal engineering teams for technical inputs
• Prepare techno-commercial proposals, BOQs, cost sheets, and pricing models
• Ensure alignment with eligibility criteria, technical specifications, and commercial terms
• Manage MAF, OEM authorizations, compliance documents, and certifications

Documentation & Submission

• Compile and review all statutory, financial, and technical documents
• Handle online and physical bid submissions, including EMD, BG, and tender fees
• Ensure bids are error-free, compliant, and submitted within deadlines

Post-Bid Support

• Support technical clarifications, presentations, and negotiations
• Coordinate during technical and commercial bid openings
• Maintain bid records, tender trackers, and outcome analysis
• Qualifications & Experience:Graduate / Postgraduate in Engineering, Management, or relevant field
• 4–8 years of experience in Bid Management / Proposal Management
• Strong exposure to Government & PSU tenders (CPWD, DISCOM, Railways, Smart City, ICT, Electrical, Infrastructure)
• Working knowledge of GeM, CPPP, state e-procurement portals
• Required Skills:Excellent documentation and proposal-writing skills
• Strong understanding of tender eligibility, compliance, and evaluation processes
• Proficiency in MS Excel (costing), Word, and PDF tools
• Ability to coordinate across multiple teams and work under strict deadlines
• Preferred Skills:Experience in EPC / System Integration / Construction / Technology projects
• Knowledge of bank guarantees, EMDs, and contract terms
• Familiarity with OEM coordination (Honeywell, Siemens, Schneider, etc.)

Reporting To:CEO / Head – Strategy & Pre-Sales