Executive Assistant Business

To assist in day-to-day business coordination, communication, documentation, follow-up and personal executive support with high focus, accountability and proactive understanding of priorities.

📌 1. Responsibilities (Detailed)

Business Support

Preparing quotations, agreements, price lists & business documents

Following up with vendors, customers, logistics & internal teams

Managing emails, WhatsApp & official communication

Tracking payments, outstanding, billing schedules

Researching and gathering info for business decisions

Scheduling meetings, coordinating activities

Executive Support

Reminders, planning & task tracking for the Director

Organizing documents/data for easy reference

Preparing daily/weekly task updates

Travel coordination when required

Situational & Contextual Support

Understanding urgency & priority without repeated instructions

Acting independently in routine tasks

Bringing suggestions/solutions where required

📌 2. Candidate Requirements

Skills

✔ Good communication

✔ Strong Word, Excel, PDF, WhatsApp documentation

✔ Fast learning & process-oriented

✔ Phone handling + email etiquette

✔ Basic finance tracking (payments/outstandings)

Personality/Behavior

✔ Trustworthy & confidential

✔ Mature & responsible

✔ Emotionally intelligent

✔ Problem-solving mindset

✔ Ability to act without spoon-feeding

✔ Calm under pressure

Important Compatibility Requirement

✔ Ability to understand context, situation & executive priority without drama

📌 3. Focus & Discipline Requirement

✔ Candidate must maintain full focus during working hours

✔ No personal distractions, family phone handling or side commitments during duty

✔ Professional behavior & discipline expected

✔ Must value punctuality & reliability