Office Executive

Office Executive is responsible for ensuring smooth day-to-day operations within the office. This role involves administrative support, communication management, coordination among departments, and maintaining organized and efficient office procedures. The Office Executive acts as a central point of contact for staff, clients, and vendors.

• Key ResponsibilitiesAdministrative & Clerical TasksManage and organize office files, documents, and records.
• Prepare reports, presentations, and correspondence.
• Maintain office calendars and schedule meetings, appointments, and events.
• Handle incoming and outgoing emails, calls, and messages.
• Office ManagementOversee office supplies, inventory, and procurement.
• Ensure office equipment (printers, computers, etc.) is functioning properly; coordinate repairs when needed.
• Maintain a clean, organized, and professional work environment.
• Coordination & CommunicationServe as a liaison between management, staff, and external stakeholders.
• Coordinate travel arrangements, accommodations, and itineraries for staff or executives.
• Assist in onboarding new employees by preparing necessary materials and documentation.
• Finance & Record KeepingAssist with basic bookkeeping tasks (invoices, expense tracking, petty cash, etc.).
• Support budgeting, financial reporting, and maintaining financial records.
• Other TasksSupport HR functions such as attendance tracking and employee records.
• Contribute to company projects, events, and administrative improvements.
• Perform additional duties as assigned by management.
• Required Skills & QualificationsBachelor’s degree in Business Administration, Management, or related field (preferred).
• Proven experience in administrative or office management roles.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
• Ability to work independently and handle confidential information.
• Preferred AttributesProfessional demeanor and strong work ethic.
• Problem-solving attitude and attention to detail.
• Time management skills and ability to prioritize tasks under pressure.

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