Secretary / Executive Assistant

1. Executive Support:

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel itineraries.
• Handle confidential documents and information with discretion.
• Draft, review, and manage correspondence, reports, and presentations.
• Coordinate and prepare for meetings – agenda creation, minutes taking, and follow-up tracking.

2. Administrative Tasks:

• Maintain files, databases, and office systems (both physical and digital).
• Prepare expense reports, invoices, and handle petty cash management.
• Liaise with internal teams, clients, and external stakeholders on behalf of the executive.

3. Communication & Coordination:

• Act as the point of contact between the executive and internal/external clients.
• Screen and direct phone calls/emails and distribute correspondence efficiently.
• Coordinate with vendors, clients, bankers, and service providers.

4. Office Management (if required):

• Oversee procurement of office supplies and stationery.
• Support HR and Admin activities such as onboarding, documentation, and organizing team events.