Secretary / Executive Assistant

Job Title: Secretary / Executive AssistantJob SummaryWe are looking for a highly organized, proactive, and dependable Secretary / Executive Assistant to provide high-level administrative and operational support to senior management. The ideal candidate will ensure smooth day-to-day functioning of the office by managing schedules, communications, documentation, and coordination across internal and external stakeholders.

• Key ResponsibilitiesAdministrative SupportManage calendars, appointments, and meetings
• Schedule and coordinate internal & external meetings
• Maintain files, records, and documentation
• Draft emails, letters, and official correspondence
• Communication ManagementAct as the primary point of contact between executives and stakeholders
• Handle phone calls, messages, and client communications
• Coordinate with vendors, clients, and team members
• Documentation & ReportingPrepare reports, presentations, and meeting notes
• Maintain confidential documents and records
• Assist in preparation of official documents, agreements, and filings
• Office CoordinationEnsure smooth office operations
• Manage travel arrangements and logistics
• Track deadlines and follow-ups
• Confidentiality & DiscretionHandle sensitive information with professionalism
• Maintain strict confidentiality of executive matters
• Required SkillsExcellent written & verbal communication
• Strong organizational skills
• Time management & multitasking ability
• Proficiency in MS Office / Google Workspace
• Attention to detail
• Preferred QualitiesProfessional demeanor
• Problem-solving attitude
• Ability to work under pressure
• High level of discretion
• Experience1–5 years in administrative / executive support role preferred

Objective of the Role To ensure efficient executive functioning by providing structured administrative support and seamless coordination.