Tender Executive

Tender Executive (Steel & Fabrication Industry)Company: ARASPL STEELS PRIVATE LIMITED

Location: Netaji Subhas Road, Howrah

Experience: Minimum 3 Years

Contact Person: Mr. Prabhakar Dixit – 9424891807

Job Summary:We are seeking an experienced Tender Executive with a strong technical and commercial understanding of the steel, fabrication, and infrastructure sectors. The role involves managing the entire tendering cycle — from opportunity identification to submission and post-award coordination — ensuring technical compliance, cost competitiveness, and timely delivery.

Key Responsibilities:1. Tender Identification & Analysis:

• Regularly monitor tender portals (GeM, CPPP, IOCL, BPCL, ECL, SAIL, Railways, PWD, etc.) for relevant opportunities.
• Analyze tender documents (NIT, BOQ, Technical & Commercial sections) for feasibility and scope understanding.
• Identify pre-qualification requirements and assess company eligibility.

2. Tender Preparation & Submission:

• Prepare comprehensive tender documentation including technical write-ups, company credentials, past experience, certifications, and compliance forms.
• Liaise with technical, estimation, accounts, and operations teams for data inputs, pricing, and supporting documents.
• Prepare detailed cost estimation sheets, material take-offs (MTO), rate analysis, and price bid formats.
• Ensure accurate uploading and timely submission of bids on e-procurement portals.

3. Technical & Commercial Coordination:

• Review specifications, drawings, and scope of work to identify technical deviations.
• Coordinate with vendors/sub-contractors for obtaining quotations for raw materials, fabrication, and transport.
• Prepare deviation statements, compliance charts, and pre-bid clarifications.
• Support the management team during technical and commercial negotiations.

4. Documentation & Reporting:

• Maintain a central database of all submitted and ongoing tenders, including key submission dates and results.
• Track tender outcomes, feedback, and reasons for acceptance/rejection.
• Manage tender security instruments (EMD, BG, SD) and ensure timely refunds/renewals.
• Prepare MIS reports for tender performance and success rate analysis.
• Technical Competencies:Sound knowledge of steel grades, fabrication standards, and structural drawings.
• Familiarity with IS codes, BOQ estimation, and rate analysis for structural & fabricated items.
• Experience in e-tendering platforms (GeM, NIC, MSTC, ECL, etc.).
• Strong commercial acumen in costing, taxation, freight, and project margin analysis.
• Advanced MS Excel, Word, PDF editing, and documentation management skills.
• Qualifications & Experience:Education: Graduate/Diploma in Mechanical, Civil, or Industrial Engineering.
• Experience: Minimum 3 years of experience in tendering, estimation, or contracts within the steel/fabrication industry.
• Preferred Background: Candidates from structural steel, fabrication, EPC, or industrial supply sectors.
• Key Attributes:Detail-oriented with excellent analytical and coordination skills.
• Strong communication and documentation abilities.
• Ability to multitask and meet strict submission deadlines.
• Self-motivated with a proactive approach to business development through tenders.