Account Manager

Job Description — Accounts Manager Company: SCOTTLUMIN PVT. LTD.

Function: Finance & Accounts

Location: Calicut- for South India

Work Hours: Mon–Sat, 9:00 AM – 6:00 PM (IST)

Reports To: Director (and dotted line to Sales Head for collections/MIS)

Code of Honour: Teamwork + Grow Together

Role Summary: Own end-to-end books, compliance, cash flow, and controls for SCOTTLUMIN. Lead monthly closings, ensure 100% statutory compliance (GST/TDS/Payroll), drive collections (Govt/Private/B2B/B2C/B2P), maintain vendor discipline, and provide timely MIS to management. Support rapid expansion (showrooms/stock points/trial centers) with robust processes.

• Key Responsibilities) Core Accounting & Closing Maintain Books of Account (Tally/ERP), including GL, AR, AP, FA, and Inventory.
• Time rules for closing:
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• Daily: Bank & cash book updates; expense posting.
• Weekly: Bank reconciliation completed by the next working day of the weekend.
• Monthly: Trial Balance by T+3, MIS pack by T+5 (P&L, BS, Cash Flow, Variance vs Budget).
• Prepare schedules (debtors/creditors ageing, advances, deposits—including rental security deposits, GR/IR, prepaids).
• 2) Taxation & Statutory Compliance (India)GST: GSTR-1, GSTR-3B, reconciliations (2A/2B), e-invoicing (if applicable), e-way bills; zero late fees/interest.
• TDS/TCS: deduction, deposit, returns (24Q/26Q), Form-16/16A.
• Payroll compliance: PF/ESIC/PT/LWF; coordinate with HR for payslips & Form-16.
• Statutory audits & tax audits: Liaise with CA; prepare audit schedules; close queries by T+7 from receipt.
• 3) Accounts Receivable & Collections (Govt/Private/B2B/B2C/B2P)Drive collections using disciplined follow-ups and escalation matrix; track DSO.
• Government & PSU clients: manage bills, acknowledgements, portal uploads, and payment files; maintain a docket of supporting documents.
• Ensure clean documentation (PO/WO, delivery, installation, demo reports, trial center/stock point docs) for faster realization.
• Coordinate with Sales/Demo teams to clear disputes and close loops within 5 working days.
• 4) Accounts Payable & Vendor Management Vendor onboarding (GST/PAN/MSME), PO matching, 3-way match (PO–GRN–Invoice), payment batches.
• Negotiate credit terms, track due dates, and avoid interest/penalties.
• Validate rent & utilities against agreements; flag unauthorized increases; maintain deposit registers.
• 5) Treasury, Banking & Cash Flow: Daily cash-flow forecast and weekly funding plan (collections vs payouts).
• Manage OD/CC limits, LC/BG (if any), and bank documentation.
• Optimize working capital: inventory turns, advance collections, vendor cycles.
• 6) Inventory, Costing & Fixed Assets Coordinate with warehouse/stock points on GRN, stock audits, cycle counts, and shrinkage <1%.
• Landed cost capture (freight/insurance/duties).
• FA register, depreciation, tagging, and disposal approvals.
• 7) Internal Controls, Policies & RiskDraft and enforce SOPs for billing, discounts, returns, demo assets, and spare-parts buffer (no cannibalizing new units).
• Approvals matrix for price overrides/credit notes.
• Ensure NDA/data security for financial data; vendor MSME compliance and ageing.
• 8) MIS, Budgeting & Management SupportMIS dashboard by T+5: Sales by segment (WTP/STP/ETP/KYK), margin, overheads, cash flow, DSO/DPO, inventory health, branch/stock point P&L.
• Budget vs Actuals; cost control (marketing spends, lead gen ROI with Sales/Marketing).
• Project profitability for B2B/institutional orders; advise on pricing/terms.
• 9) Systems & Process Enablement Tally/ERP and integrations with CRM (NeoDove) / POS.
• Implement maker-checker, document digitization, e-approvals, and audit trail.
• 10) People & Stakeholder Management Lead a small team (2–4 accountants initially); coach & review.
• Coordinate with Sales, Demo, HR, Legal, Supply Chain, CA & banks.
• Vendor & landlord relations for rent/utilities per contract.

Key Performance Indicators (KPIs)Timeliness & Accuracy

• Monthly close by T+5, zero material errors.
• GST/TDS: 100% on-time filings; no penalties.
• Bank Reco: T+1 weekly; GR/IR cleared monthly.

Working Capital

• DSO: target ____ days; Collection plan achieved ≥ 95% monthly.
• DPO aligned to vendor terms without penalties.
• Inventory shrinkage <1%; stock reconciled monthly.

Controls & Compliance

• 0 unauthorized charges/price changes paid; all agreements respected.
• Audit points closed within 7 working days.

Reporting & Support

• MIS accuracy ≥99%; budgets/variance commentary monthly.
• Stakeholder satisfaction (Sales/Leadership) ≥4/5.
• Qualifications & ExperienceB.Com/M.Com (mandatory); CA-Inter/CMA-Inter preferred.
• 5–8 years in Finance & Accounts (product + service mix).
• Strong India compliance (GST/TDS/Payroll).
• Hands-on with Tally Prime/ERP, Excel (VLOOKUP/XLOOKUP, Pivot), and GST/TDS utilities.
• Experience with multi-branch operations and collections (Govt/Private).
• Skills & TraitsHigh ownership, accuracy, and speed; problem-solving mindset.
• Strong communication; ability to push collections professionally.
• Ethical, discreet, process discipline.
• ToolsTally Prime/ERP, Excel/Sheets, GST/TDS utilities, NeoDove/CRM reports, banking portals, DMS.
• Compensation & GrowthCompetitive salary + performance bonus; accelerated growth as we scale 3 Bengaluru showrooms and Mysuru/Mangaluru branches.

How to ApplyEmail your CV to hr@scottlumin.com with the subject “Accounts Manager – SCOTTLUMIN”. Include current CTC, notice period, and 2 references.