Accountant

1. Overall Responsibility

Independent handling of complete accounts & compliance

Ensure accuracy, control, and statutory discipline

Maintain audit-ready books at all times

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2. Accounting & Books of Accounts

Maintain daily entries in Tally / ERP:

Sales

Purchases

Expenses

Journal entries

Monthly:

Trial Balance

P&L

Balance Sheet

Ensure:

No backdated entries without approval

Proper narration & documentation

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3. Billing, Sales & Receivables Control

Monitor daily billing:

Correct product / barcode usage

Correct GST application

Track:

Customer outstanding

Credit recovery

Prepare:

Aging reports

Coordinate with sales & cashier teams

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4. Vendor Payments & Payables

Maintain vendor ledgers

Verify:

Bills

GST details

Rates & quantities

Plan payments based on:

Due dates

Cash flow

Avoid:

Duplicate or unauthorized payments

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5. GST Compliance

Prepare & file:

GSTR-1

GSTR-3B

Reconcile:

GSTR-2B vs purchase books

Track & follow up on:

ITC availability

Handle GST notices & coordination with CA

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6. TDS – Complete Responsibility

Identify TDS applicability before payments

Deduct TDS under correct sections:

192, 194C, 194J, 194I, 194H, etc.

Ensure:

PAN availability

Correct rates

Deposit TDS within statutory timelines

File quarterly returns:

24Q

26Q

Issue:

Form 16

Form 16A

Reconcile:

Books vs challans

Returns vs TRACES

Handle TDS notices & penalties

Maintain monthly TDS control report

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7. Payroll, Salary & Incentives

Process monthly salaries:

Attendance-based

Overtime

Incentives & commissions

Ensure:

Accuracy

Timely payment

Handle statutory compliances:

PF

ESI

TDS on salary

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8. Cash, Bank & Daily Controls

Daily:

Cash verification

Cash reporting

Bank:

Reconciliation (BRS)

UPI / card / gateway settlement checks

Report:

Shortage or excess immediately

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9. Inventory & Cost Coordination

Reconcile:

Stock vs books

Coordinate with:

Inventory Manager

Monitor:

Wastage

Shrinkage

Assist in:

Costing & margin analysis

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10. Bank & Audit Coordination

Prepare:

Monthly stock statements to bank

Financial data for audits

Coordinate with:

Bank officials

Auditors

CA

Ensure compliance with bank covenants

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11. Reporting to Management

Daily / Weekly / Monthly reports:

Cash flow

Outstanding

Expenses vs budget

Profitability

Highlight risks, delays, or irregularities early