Accountant Cum Office Assistant

Job Title: Accountant cum Office Assistant (Civil Construction – Government Projects)

Job Summary

The Accountant cum Office Assistant is responsible for handling day-to-day accounting functions, office administration, and documentation related to civil construction projects, especially government contracts. The role supports project teams by ensuring accurate financial records, compliance with statutory and government requirements, and smooth office operations.

Key Responsibilities

Accounting & Finance

Maintain daily books of accounts (cash book, bank book, ledger)

Record project-wise expenses and income

Prepare bills, vouchers, and payment entries

Assist in preparation of running account (RA) bills and final bills for government projects

Track advances, retention money, and security deposits

Handle vendor, subcontractor, and labor payments

Reconcile bank statements regularly

Assist in GST accounting, returns, and compliance

Maintain TDS records and support statutory filings

Coordinate with auditors and consultants when required

Government Project Documentation

Maintain project files as per government department requirements

Handle EMD, SD, BG (Bank Guarantee), and related documentation

Maintain tender documents, work orders, agreements, and correspondence

Support compliance with government audit and inspection processes

Track approvals, certificates, and submission deadlines

Office Administration

Handle general office work, filing, and record maintenance

Manage incoming and outgoing correspondence

Prepare letters, reports, and basic documentation

Maintain attendance, wage records, and labor documentation

Coordinate with site engineers and project managers for required data

Assist management with day-to-day administrative tasks

Required Skills & Competencies

Knowledge of accounting principles and construction accounting

Familiarity with government project procedures and documentation

Working knowledge of GST, TDS, and statutory compliance

Proficiency in MS Excel, MS Word, and accounting software (Tally preferred)

Good organizational and record-keeping skills

Ability to coordinate with multiple departments and sites

Attention to detail and ability to meet deadlines

Educational Qualifications

B.Com / M.Com / BBA (Finance) or equivalent

Diploma or certification in accounting (preferred