Office Administrator: Data Digitization & Records Management

We are seeking a detail-oriented and trustworthy professional to support back office operations. The role involves handling physical documents, coordinating scanning workflows, maintaining accurate tracking, and ensuring strict adherence to data privacy protocols.

Key Responsibilities

• Manage end-to-end document digitization workflow (sorting, scanning, indexing)
• Maintain daily tracking of records processed and report progress
• Ensure accuracy and completeness of digitized data
• Handle confidential patient records with strict data security practices
• Organize and maintain physical and digital filing systems
• Coordinate with internal teams to resolve discrepancies
• Ensure adherence to data protection and compliance protocols

Required Skills & Experience

• 2–5 years experience in office administration / back-office operations
• Comfortable with computers (MS Excel, file management, scanning tools)
• Strong attention to detail and process discipline
• Experience handling confidential or sensitive documents preferred
• Ability to manage repetitive workflows with consistency
• Basic reporting and tracking skills

Preferred Background

• Experience in healthcare, diagnostics, legal, or financial services
• Prior exposure to document digitization or MIS reporting
• Familiarity with data privacy practices

Personal Attributes

• High integrity and reliability
• Organized and methodical
• Able to work independently with minimal supervision