Executing Assistant

1.1  MIS & Dashboarding

• Design, maintain, and present weekly and monthly live dashboards covering Sales, Production, and Receivables for leadership review.
• Ensure 100% on-time, error-free delivery of all MIS reports with standardized templates.
• Conduct trend analysis, flag anomalies, and prepare executive summaries with key insights.
• Coordinate with department heads to collect accurate data inputs by stipulated deadlines.
• Continuously improve dashboard design for clarity, interactivity, and decision-making utility.

1.2  Meeting Cadence & Action Tracking

• Organize, facilitate, and minute all weekly sales, operational review, and strategic meetings.
• Prepare pre-meeting briefing packs including agenda, data summaries, and background notes.
• Record, assign ownership for, and track all action items emerging from meetings to closure.
• Follow up proactively with stakeholders to ensure action items are resolved within timelines.
• Maintain a centralized action tracker with status updates visible to relevant stakeholders.

1.3  Executive Support & Schedule Management

• Manage the MD's calendar, prioritizing high-value client negotiations and vendor engagements.
• Screen and triage incoming communications; draft correspondence, presentations, and reports.
• Plan and coordinate domestic and international travel, including logistics and itinerary management.
• Prepare briefing notes and talking points for the MD prior to key external meetings.
• Handle sensitive and confidential information with absolute discretion and professionalism.

1.4  Stakeholder & Vendor Coordination

• Serve as the primary liaison between the MD's office and senior internal stakeholders.
• Coordinate and track strategic vendor negotiations, follow-up, and contract milestones.
• Facilitate cross-departmental communication flows and escalation resolution for the MD's office.

1.5  Business Intelligence & Research

• Conduct competitor and market research to support strategic decisions and board presentations.
• Compile industry reports, benchmarking data, and management briefs as directed by the MD.
• Identify process improvement opportunities within the EA and business coordination function.