Personal Assistant

PA to MD - Profile

1.⁠ ⁠Executive Support

• Managing the MD’s daily schedule, appointments, and calendar.

• Organizing and coordinating internal/external meetings.

• Preparing meeting agendas, taking minutes, and ensuring follow-ups.

• Screening calls, emails, and messages, and responding on behalf of the MD when required.

2.⁠ ⁠Communication & Coordination

• Acting as the point of contact between the MD and staff, clients, vendors, and other stakeholders.

• Drafting emails, letters, reports, and presentations for the MD.

• Ensuring smooth communication flow within departments.

3.⁠ ⁠Administrative Duties

• Handling documentation, filing, and maintaining confidential records.

• Managing travel arrangements (flights, hotels, itineraries).

• Monitoring office operations relevant to the MD.

4.⁠ ⁠Project & Task Management

• Assisting the MD in tracking ongoing business projects.

• Following up with departments on deadlines and deliverables.

• Preparing MIS reports, performance summaries, or data the MD needs.

5.⁠ ⁠Decision Support

• Providing background information and research for meetings or decisions.

• Prioritizing issues that require the MD’s attention.

• Acting as a “gatekeeper” to manage time and priorities.

6.⁠ ⁠Confidential Work Handling

• Managing sensitive information related to business strategies, finances, HR matters, etc.

• Maintaining discretion and professionalism at all times.

7.⁠ ⁠Additional Responsibilities (Company-specific)

• Managing personal tasks for the MD (if required).

• Supporting HR or Admin related tasks.

• Assisting in event planning, client meetings, or corporate activities.

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⭐ Skills Required

• Excellent communication (written & verbal)

• Strong organizational & multitasking skills

• Good computer/MS Office proficiency

• Professional attitude & confidentiality

• Quick decision-making ability

• Time management & follow-up skills