Project Coordinator

Job Description:-

We are looking for a detail-oriented and proactive Project Coordinator for our client place based at Manesar, Gurugram (Haryana) who can act as the backbone of our project management team. An ideal will be the central hub for communication, documentation, and reporting, ensuring that projects move smoothly from the initial design phase through to final handover.

Roles & Responsibilities:-

1. Data Management & Reporting

• Maintain and update the Daily Project Report (DPR) via Google Sheets to ensure real-time visibility for stakeholders.
• Track project milestones and provide status updates to management.

2. Communication Lead

• Serve as the primary owner of the project inbox, ensuring all emails receive timely and professional replies.
• Act as the first point of contact for clients during the critical Installation & Commissioning (I&C) phases.

3. Document Control

• Organize and manage all project-specific technical documentation, including:
• Engineering files (P&IDs, Electrical Drawings, Layouts).
• On-site records (Site photos, daily logs).
• Final reports (Installation & Commissioning reports).
• Ensure the most current versions of drawings are accessible to the field team.

4. Project Handover

• Manage the transition from "Active Project" to "Service/Maintenance."
• Compile and send the formal Project Handover Mail to the Service Department, including all finalized documentation, warranty details, and site-specific notes.

Required Skills & Qualifications

• Required 1–3 years in project coordination, preferably in a technical or engineering environment.
• Proficient in Google Workspace (especially Google Sheets) and email management.
• Exceptional ability to manage high volumes of documents without losing track of details.
• Strong written and verbal skills; ability to remain calm and professional when dealing with client inquiries on-site.
• Ability to identify and categorise technical drawings (P&IDs, Layouts) even if you aren't the primary engineer.