Personal Secretary

Personal Secretary to the CEO

Location: Mangalore / Bangalore (Hybrid | Travel-Intensive | Pan-India & Occasional International Travel)**

Position Overview

We are seeking a highly responsible, ambitious, and execution-focused Executive Associate to work directly with the CEO. This role involves close coordination, business travel, strategic meeting support, and high-level operational follow-ups.

The position requires maturity, discretion, flexibility, and the ability to operate in dynamic and high-pressure environments. This is not a routine desk role. The candidate will function as a key support resource to ensure seamless execution of business priorities.

Key Responsibilities

1. CEO Support & Coordination

• Provide day-to-day executive support to the CEO
• Manage calendar, scheduling, and meeting confirmations
• Prepare briefing notes before meetings
• Organize documents, presentations, and reference materials

2. Travel & Meeting Management

• Travel with the CEO across India for meetings, events, exhibitions, and seminars
• Occasionally travel internationally for official engagements
• Stay overnight during official travel as per business schedules (accommodation arranged by the company)
• Coordinate logistics including flights, hotels, local transport, and meeting schedules

3. Meeting Documentation & Follow-Ups

• Attend meetings and record key discussion points
• Convert discussions into structured action plans
• Track deadlines and ensure timely completion of commitments
• Send follow-up communications to clients and partners

4. Communication & Documentation

• Draft professional emails, proposals, summaries, and internal reports
• Maintain organized digital records and documentation systems
• Ensure confidentiality of all business discussions and documents

5. Operational Execution

• Coordinate with clients, vendors, and internal stakeholders
• Monitor progress on ongoing tasks and projects
• Anticipate requirements and proactively resolve minor operational issues
• Reduce the CEO’s operational workload through efficient execution

Work Structure

• Hybrid model (work from home when not traveling)
• Mandatory readiness for Pan-India travel with short notice
• Occasional international travel as required
• Flexible working hours aligned with business priorities
• Performance-based accountability

Candidate Profile

Essential Qualities

• Strong verbal and written communication skills (English & Kannada required; Hindi preferred)
• Knowledge of multiple languages is an added advantage
• Highly organized and detail-oriented
• Ambitious and career-focused
• Comfortable in professional and high-level business environments
• Emotionally stable and capable of handling pressure
• High level of confidentiality and integrity
• Willingness to travel frequently and adapt to dynamic schedules

Preferred Qualifications

• Prior experience as Executive Assistant, Executive Coordinator, or Business Support professional
• Experience handling travel arrangements and meeting coordination
• Basic understanding of business communication and documentation

Intelligence, discipline, reliability, and long-term commitment are valued over years of experience.

Compensation & Benefits

• Salary: ₹20,000 – ₹30,000 per month (based on experience and capability)
• Performance-based incentives
• Travel and accommodation covered during official trips
• Growth opportunities based on performance and responsibility handling

Important Note

Only apply if you are fully comfortable with:

• Frequent travel across India
• Occasional international travel
• Overnight stays during official trips
• Flexible work hours based on business requirements

This is a high-responsibility role suited for individuals who are serious about long-term professional growth and leadership exposure.

Email CV , Expected Salary and Photo on : info@ayramedia.com