Personal Secretary

Executive Secretary.

Base Location: Mangalore | Domestic and international travel

Type: Full-time | Secretary-Level | Leadership-Facing Role

| Travel: Extensive travel with CEO / Director across Karnataka , Goa & major Indian cities,

Role Purpose

This role is designed for confident young women who aspire to work closely with senior leadership. The Executive

Secretary will travel directly with the CEO / Director, attend meetings alongside them, and ensure continuity by

managing coordination and follow-ups after meetings conclude. This is a high-trust, high-visibility position combining

lifestyle, responsibility, and professional growth.

Core Responsibilities

Travel with CEO / Director

• Accompany the CEO / Director for corporate meetings, CSR discussions, site visits, exhibitions, and reviews.

• Manage travel schedules, itineraries, logistics, and on-ground coordination.

• Act as the coordination anchor during travel, meetings, and events.

Meeting Presence & Follow-Up Ownership

• Be present in meetings to capture discussions, decisions, and action points.

• Ensure structured follow-up with stakeholders once meetings are completed.

• Track commitments, timelines, and deliverables discussed by the CEO / Director.

Executive & Secretarial Support

• Manage calendars, appointments, emails, and priority communications.

• Prepare briefing notes, presentations, and meeting documents.

• Maintain confidentiality and professionalism at all times.

Coordination, Events & Representation

• Coordinate with internal teams, partners, NGOs, corporates, and institutions.

• Attend conferences, exhibitions, workshops, and official events with leadership.

• Represent the office confidently in professional environments.

Ideal Candidate Profile

• Young women based in or willing to relocate to Mangalore.

• Comfortable travelling extensively with CEO / Director.

• Well-presented, confident, and articulate in professional settings.

• Strong coordination, follow-up, and organizational skills.

• Proficiency in MS Word, Excel, PowerPoint, email, and digital tools.

• Prior experience as an Executive Secretary / EA / PA is an advantage.

Why This Role Is Special

• Direct exposure to leadership decision-making.

• Travel-driven role across cities, rural locations, and events.

• High responsibility, trust, and long-term growth.

• A rare opportunity to combine lifestyle, leadership access, and execution ownership.

Mail CV on : ayramediaindia@gmail.com

Contact No: 7760333379