Office Associate

The associate will work closely with the existing office staff to streamline daily administrative, operational, and accounting tasks. Their role will involve assisting with office operations, ensuring efficiency in task management, and providing support for documentation, communication, and coordination with vendors, employees, and supervisors.

Preferred Qualifications:

• Expertise in Excel and other spreadsheet tools.
• Good computer skills with knowledge of office applications.
• Ability to work collaboratively and take initiative in supporting office operations.

Job Responsibilities:

1. Manage employee attendance records and update timesheets.
2. Handle documentation tasks, including filing, organizing contracts, and maintaining employee records.
3. Coordinate with supervisors to gather daily updates and relay them to relevant stakeholders.
4. Assist with email communication, including responding to inquiries and forwarding important updates.
5. Handle petty cash transactions, recordkeeping, and reconciliation.
6. Maintain accurate employee records in coordination with the office manager.
7. Prepare and submit invoices to clients and vendors.
8. Track invoice payments and follow up on pending payments.
9. Provide support in daily office operations to ensure smooth workflows.
10. Handle light procurement tasks (e.g., office supplies).
11. Exhibit strong organizational and multitasking abilities.