Back-end Executive Cum Admin Cum Accountant

JOB DESCRIPTION – BACK END EXECUTIVECompany Name:NavInEx Infratech Pvt. Ltd.

Job Title:Back End Executive

Department:Operations / Accounts / Administration

Reporting To:Head – Projects (North Zone) / Management

JOB SUMMARYThe Back-End Executive will be responsible for supporting daily business operations by handling documentation, coordination, reporting, billing assistance, and internal follow-ups. The role acts as a central support system between site teams, vendors, accounts, and management to ensure smooth execution of projects.

• KEY RESPONSIBILITIES1. Documentation & Data ManagementMaintain daily site reports, attendance records, and work progress data
• Prepare and update BOQs, estimates, DPRs, and MIS reports
• Maintain records of Purchase Orders, Work Orders, and Agreements
• Organize project-wise files and documentation (digital & physical)
• 2. Billing & Accounts SupportPrepare client bills, contractor bills, and vendor invoices
• Track payments, advances, deductions, and outstanding balances
• Maintain GST breakups and billing summaries
• Coordinate with the accounts team for timely entries and compliance
• 3. Coordination & Follow-upsCoordinate daily with site supervisors, drivers, vendors, and contractors
• Follow up on material dispatches, delivery challans, and stock status
• Assist in scheduling site visits, inspections, and meetings
• Ensure execution and tracking of management instructions
• 4. Communication & ReportingDraft professional emails, letters, WhatsApp messages, and notices
• Submit daily, weekly, and monthly status reports to management
• Respond to internal and external queries in a timely manner
• Maintain communication records and follow-up logs
• 5. Office & Compliance SupportAssist with GST documentation, agreements, approvals, and basic legal records
• Maintain office registers, databases, and internal records
• Ensure confidentiality and security of company data
• REQUIRED SKILLSProficiency in MS Excel, MS Word, and Google Sheets
• Basic knowledge of billing, accounts, and documentation
• Strong communication skills in English and Hindi
• Good coordination, follow-up, and time management skills
• Detail-oriented with the ability to multitask
• QUALIFICATIONSGraduate (Commerce / Management preferred)
• 1–3 years of experience in construction, interiors, real estate, or hospitality preferred
• WORK LOCATIONOffice-based with site coordination as per project requirements
• SALARY & BENEFITSSalary as per experience and skill level
• Performance-based incentives and growth opportunities
• Long-term career growth within the organization
• IDEAL CANDIDATE PROFILEAble to work under pressure and meet deadlines
• Strong in documentation, coordination, and reporting
• Willing to take ownership of backend operations and support management