Management Trainee

Job Summary:

We are seeking a disciplined and detail-oriented Administrative Assistant to support our daily business operations. This is an entry-level position designed for a professional individual looking to establish a career in a corporate environment.

The successful candidate will provide administrative support, ensuring that office workflows remain efficient and that all internal and external communications are handled with the utmost professionalism.

Core Responsibilities:

• Office Coordination: Act as the primary point of contact for the office, managing incoming calls, correspondence, and professional greetings for clients and executives.
• Document Management: Maintain, organize, and archive digital and physical records, ensuring data integrity and easy retrieval.
• Scheduling & Logistics: Coordinate departmental calendars, schedule meetings, and arrange travel or catering logistics as required.
• Operational Support: Monitor and replenish office inventory, manage vendor deliveries, and assist with basic bookkeeping or expense reporting.
• Executive Assistance: Provide ad-hoc support to senior management for presentations, reports, and specialized projects.

Candidate Qualifications

• Education: High School Diploma required; Bachelor’s Degree or Associate’s Degree preferred.
• Technical Proficiency: Strong command of the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace.
• Communication Skills: Demonstrated ability to communicate clearly and professionally, both in writing and verbally.
• Organizational Skills: A proven ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously in a fast-paced setting.
• Discretion: Ability to handle sensitive company and client information with strict confidentiality.

Front Desk Management:

• Greet and welcome visitors with a warm and friendly demeanor.
• Answer and direct incoming calls to appropriate departments.
• Maintain a tidy and organized reception area.

Administrative Support:

• Manage office supplies inventory and place orders as necessary.
• Assist with scheduling meetings and appointments.
• Coordinate office maintenance and repairs.

Documentation and Filing:

• Handle incoming and outgoing mail, packages, and courier services.
• Maintain and update electronic and physical filing systems.
• Prepare and edit documents, reports, and presentations.

Customer Service:

• Provide accurate information to visitors and answer their inquiries.
• Address and resolve any visitor or employee concerns.

Coordination:

• Assist in planning and organizing company events and meetings.
• Liaise with vendors, service providers, and building management.

Other Duties:

• Perform other related duties as assigned by the management team.
• Ensure compliance with company policies and procedures