Secretary / Executive Assistant

About the Role

We are looking for a highly organized and proactive Executive Assistant to support senior management in a fast-paced, asset-light organization. This role requires strong follow-ups, coordination, confidentiality, and ownership.

Key Responsibilities

• Manage calendars, meetings, and daily schedules for senior management
• Act as a coordination point between management and internal/external stakeholders
• Track tasks, deadlines, and action items; ensure timely closures
• Draft emails, messages, and basic reports
• Prepare meeting notes, summaries, and presentations
• Maintain organized records and confidential documents
• Support day-to-day operational and administrative requirements

Required Skills

• Excellent communication and follow-up skills
• Strong organizational and multitasking ability
• High level of discretion and professionalism
• Comfortable working independently with minimal supervision
• Proficient in MS Excel / Google Sheets, Email, and Calendar tools

Qualifications & Experience

• Graduate in any discipline
• 0-2 years experience as an Executive Assistant / PA / Coordinator
• Prior experience supporting senior leadership preferred

What We’re Looking For

• Calm under pressure
• Detail-oriented and dependable
• Ability to anticipate needs and act proactively

Why Join Us

• Direct exposure to senior leadership
• Fast decision-making environment
• Opportunity to grow with the organization