Tender Executive

Job Title: Tender Executive

Job Summary

We are looking for a detail-oriented and proactive Tender Executive responsible for identifying tender opportunities, preparing competitive bids, and managing the end-to-end tendering process for projects related to security systems, fire alarms, networking, and AV solutions.

Key Responsibilities

Search and identify relevant tenders from portals such as:

Government e-Marketplace (GeM)

E-procurement portals

Private tender platforms

Analyze tender documents (technical & commercial requirements)

Coordinate with internal teams (technical, finance, vendors) to:

Prepare technical proposals

Collect compliance documents

Obtain quotations

Prepare and submit:

E-tenders

Offline tender documents

Pre-qualification documents

Ensure compliance with tender requirements:

EMD, tender fees, documentation

Certifications (ISO, OEM authorizations, etc.)

Handle BOQ preparation and cost estimation

Track tender status, follow-ups, and clarifications

Maintain records of submitted tenders and outcomes

Participate in pre-bid meetings and prepare queries

Required Skills

Strong understanding of tendering procedures (Government & Private)

Knowledge of:

CCTV systems

Fire alarm systems

Networking and AV solutions

Good documentation and analytical skills

Familiarity with portals like GeM, CPPP, state tender portals

Proficiency in:

MS Excel

MS Word

Email communication

Qualifications

Bachelor’s degree (Engineering / Commerce / Business preferred)

1–5 years of experience in tendering or bidding process

Experience in ELV systems or infrastructure projects is a plus

Key Competencies

Attention to detail

Time management & deadline handling

Communication & coordination skills

Problem-solving ability

Preferred Experience

Experience with government tenders

Vendor management and OEM coordination

Costing and estimation for technical projects