Account Assistant

Job Title: Accounts Assistant

Department: Accounts & Finance

Location: Asalpha, Ghatkopar West

Reports To: Accounts Manager / Senior Accountant

Job Summary:The Accounts Assistant will support the Accounts Department in daily financial operations, including documentation, invoicing, voucher preparation, and collection follow-ups. The role ensures accurate accounting records, smooth coordination between departments, and compliance with company and statutory requirements within the manufacturing environment.

• Key Responsibilities:

1. Accounting & Documentation:Prepare and print Bank and Cash Vouchers with all supporting attachments.

• Ensure all vouchers are properly authorized, coded, and filed systematically.
• Record daily transactions in accounting software (Tally / ERP) and maintain updated books of accounts.
• Maintain cash book, bank book, and ledger postings with accuracy.
• Assist in bank reconciliation, petty cash management, and fund tracking.
• Support month-end and year-end closing activities and prepare schedules for audit purposes.

2. Invoicing, Dispatch & Receivables:Generate and send customer invoices along with Lorry Receipt (LR) numbers or dispatch details from the logistics team.

• Check invoices for correctness in terms of rates, quantities, taxes (GST), and customer details.
• Maintain an invoice and dispatch register, tracking the status of each delivery and payment.
• Follow up with customers for payment collections and update the receivables register accordingly.
• Coordinate with Sales, Dispatch, and Production teams to resolve any billing or payment-related queries.

3. Compliance, Reporting & Support:Ensure all transactions comply with company policies and statutory requirements (GST, TDS, etc.).

• Assist in preparing and submitting required reports to management (outstanding reports, daily cash/bank summary, etc.).
• Support external and internal auditors by providing necessary documentation and explanations.
• Handle document filing and record management for easy retrieval and audit readiness.

Qualifications & Skills:Bachelor’s Degree in Commerce / Accounting or equivalent.

• 1–3 years of experience in accounting (preferably in a manufacturing or trading setup).
• Working knowledge of Tally ERP / SAP / other accounting software.
• Understanding of GST, TDS, and basic accounting principles.
• Proficient in MS Excel and Word.
• Good communication and follow-up skills.
• Strong attention to detail, accuracy, and organizational skills.
• Preferred Attributes:Experience coordinating with production, dispatch, and sales teams.
• Familiarity with e-invoicing and digital payment reconciliation.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.