Admin Executive

Core ResponsibilitiesAdmin executives manage daily office operations, ensuring smooth workflow through tasks like scheduling meetings, handling correspondence, and maintaining records. They coordinate events, oversee facilities, and act as a liaison between departments and management. These roles emphasize organization, confidentiality, and support for multiple teams.​

• Office and Facility ManagementProcure and track office supplies, manage vendors, and ensure compliance with safety standards.​
• Oversee maintenance, cleanliness, and resource availability to prevent disruptions.​
• Handle printing, collating, and general departmental administrative activities.​
• Coordination and SupportSchedule appointments, maintain executive calendars, and prepare agendas or minutes for meetings.​
• Provide onboarding assistance to new recruits and cross-train other administrative staff.​
• Manage phone calls, emails, and external correspondence while conveying key messages promptly.​
• Record-Keeping and ComplianceOrganize physical and electronic files, update employee records, and ensure legal compliance.​
• Maintain confidentiality of sensitive organizational data.​
• Monitor administrative budgets and support reporting needs.