Administrative Receptionist

We are seeking a friendly, organized, and professional Administrative Receptionist to be the first point of contact for our office. The ideal candidate will handle front-desk responsibilities while providing administrative support to ensure smooth day-to-day operations.

Key Responsibilities

• Greet and welcome visitors in a courteous and professional manner
• Answer, screen, and direct incoming phone calls and messages
• Manage the front desk and maintain a tidy, presentable reception area
• Handle incoming and outgoing mail, couriers, and deliveries
• Schedule appointments, meetings, and manage calendars as required
• Maintain office records, files, and basic documentation
• Assist with data entry, typing, and preparation of reports or correspondence
• Coordinate with internal departments for administrative support
• Order and manage office supplies and inventory
• Perform other clerical and administrative tasks as assigned

Required Skills & Qualifications

• High school diploma or equivalent (additional qualifications are a plus)
• Proven experience as a receptionist or in an administrative role preferred
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, Email)
• Professional appearance and positive attitude
• Ability to handle confidential information with discretion

Preferred Attributes

• Customer-service oriented mindset
• Calm and composed under pressure
• Punctual, reliable, and detail-oriented
• Ability to work independently and as part of a team