Administrative Secretary

re Responsibilities

A. Office Administration & Coordination

Handle daily office operations pre and post exhibition work, exhibition stall presence,order dispatch updates, courier tracking.

Communicate with customers and suppliers through email and WhatsApp.

Maintain visitor and dispatch registers, prepare courier slips and address labels.

Coordinate between factory, Lamington Road shop, and marketing team.

B. Excel, Tally & Documentation

Maintain quotation, order, and dispatch registers in Excel.

Record purchase and sales vouchers in Tally ERP9 / Tally Prime.

Prepare GST invoices e way bill , verify item details and HSN codes.

Update supplier payment status, petty cash entries, and advances.

Support monthly accounts summary and document filing.

C. Scanning & Filing

Scan invoices, test reports, purchase orders, and courier receipts.production papaers organise

Keep soft copies in organized folders (Customer → Year → Month → Order).

Maintain physical files under Purchase, Sales, Testing, and Accounts.

D. Email Follow-up & Post-Exhibition Work

Send quotations, dispatch confirmations, and test reports.

Follow up for orders and pending payments.

Enter new leads from exhibitions in Excel and send thank-you emails.

Keep lead follow-up schedule (1-week, 3-week, 6-week reminders).

E. Factory Support

Prepare labels for samples and small packaging.

Manage office stationery and packing material inventory.

Coordinate small payments and vendor logistics.

Skills Required

Tally (ERP9 / Prime) –voucher entry, invoice preparation, cash records.

Excel – data entry, formulas, sorting, and presentation.

Email & PDF tools – Gmail, scanner apps, attachments.

Good English communication and attention to detail.

Candidate Profile

Female preferred (26 – 44yrs).

Graduate / B.Com with 2 years of office or accounts experience.

Salary: ₹24,000 – ₹28,000 per month (based on experience).