Back Office Executive

Data Management & Documentation

·        Perform accurate data entry related to PCB orders, inventory, and production records.

·        Maintain and manage inward and outward documentation (materials, invoices, delivery challans, GRNs, etc.).

·        Ensure all records are properly filed, updated, and accessible for audits and internal reference.

·        Upload required data and documents on customer portals, vendor portals, or internal ERP systems.

Coordination & Communication

·        Coordinate with internal teams such as Production, Engineering, Sales, and Operations for order status and requirements.

·        Communicate with clients (when required) regarding order updates, documentation, and basic coordination matters.

·        Liaise with vendors and logistics partners for dispatches, deliveries, and follow-ups.

·        Act as a coordination point between the sales team and operations team for smooth order execution.

MIS & Reporting

·        Prepare and maintain MIS reports related to orders, production status, dispatches, and inventory.

·        Prepare stock statements and assist in inventory tracking and reconciliation.

·        Share periodic reports with management and concerned departments.

Logistics Support

·        Assist in tracking shipments and coordinating basic logistics activities such as dispatch schedules and delivery follow-ups.

·        Ensure timely movement of materials and proper documentation with logistics partners.

Communication & Email Handling

·        Handle professional email communication with clients, vendors, and internal teams.

·        Draft, send, and respond to emails clearly and accurately in English.

·        Maintain proper email records for future reference.

Required Skills & Qualifications

·        Graduate / Diploma in any relevant field (Engineering preferred but not mandatory).

·        Basic understanding of PCB processes or electronics manufacturing is an advantage.

·        Proficiency in MS Excel, Word, and email communication.

·        Experience in data entry, documentation, and MIS preparation.

·        Good English communication skills (written and verbal).

·        Strong coordination and organizational skills.

·        Attention to detail and ability to manage multiple tasks.

Preferred Experience

·        1–3 years of experience in coordination, operations, production support, or similar roles.

Experience working with manufacturing, electronics, or PCB-related organizations is a plus.