Company Secretary

Position Summary -

The Company Secretary is a key managerial personnel responsible for ensuring that the company complies with statutory and regulatory requirements under applicable laws. The role supports the Board of Directors, facilitates sound corporate governance, and ensures timely compliance with corporate, legal, and secretarial obligations.

Key ResponsibilitiesCorporate Governance & Compliance

• Ensure compliance with the Companies Act, 2013, SEBI regulations, and other applicable corporate laws.
• Advise the Board of Directors and senior management on legal, regulatory, and governance matters.
• Maintain statutory registers, records, and filings with the Registrar of Companies (ROC) and other authorities.
• Ensure timely filing of annual returns, financial statements, and event-based compliances.

Board & Committee Management

• Organize and convene Board, Committee, and General Meetings.
• Prepare agendas, notices, minutes, and resolutions for meetings.
• Ensure proper documentation and implementation of Board decisions.
• Act as a liaison between the Board, management, and shareholders.

Legal & Regulatory Coordination

• Coordinate with external legal advisors, auditors, and consultants.
• Handle drafting and vetting of legal documents, agreements, and policies.
• Monitor changes in corporate laws and ensure implementation within the organization.

Shareholder & Investor Relations

• Handle shareholder communications, dividend-related matters, and transfer/transmission of shares.
• Address investor grievances and ensure compliance with shareholder-related regulations.

Corporate Records & Documentation

• Maintain custody of the company’s statutory records, common seal (if applicable), and corporate documents.
• Ensure accuracy and confidentiality of corporate records.

Other Responsibilities

• Support mergers, acquisitions, restructuring, and other corporate actions.
• Assist in implementation of internal policies such as POSH, Code of Conduct, and Board policies.
• Ensure compliance with secretarial standards and best practices.
• Qualifications & SkillsQualified Company Secretary (Member of ICSI).
• Strong knowledge of Companies Act, SEBI regulations, and corporate laws.
• Excellent drafting, communication, and organizational skills.
• High level of integrity, confidentiality, and professionalism.
• Ability to work closely with senior management and regulatory bodies.
• Reporting StructureReports to: Managing Director / Board of Directors